Executive Assistant (EA)

General Electric - Piedmont, SC4.1

Full-time
Role Summary:
We are looking for an Executive Assistant to support our Plant Leader and senior managers. You will provide high-quality administrative assistance by scheduling meetings, making travel arrangements and organizing daily calendars. To be successful as an Executive Assistant, you should be proactive, meet deadlines and communicate effectively.

Essential Responsibilities:
Our ideal candidate also has previous experience as an EA and is familiar with office management technologies and will ensure our plant’s workflow runs smoothly.

In addition, as the Executive Assistant (EA), you will:
Provide administrative and clerical services for the Plant Leader and associated Leadership and Support Staff
Create / format letters, reports, emails, presentations, spreadsheets and other documents using various computer software applications
Schedule meeting and appointments as requested
Maintain the conference room calendars and availability and ensure the rooms or clean and organized
Answer and relay phone call messages and direct them to the right person
Maintain office equipment including supplies
Prioritize conflicting needs
Handle matters expeditiously
Proactively engage on and see projects through to successful completion within strict deadlines

Plan, schedule, and arrange business meetings and travel itineraries
Prepare and reconcile expense accounts
Process T&L expenses in accordance with GE guidelines and assist in managing expense accounts and budgets
Prepare communications such as organization announcements and newsletters
Prepare presentations, reports, spreadsheets, meeting minutes and other business information
Use discretion in interfacing with all levels of individuals, internally and externally
Prepare, evaluate, and edit incoming and outgoing communications for the executive
Keeping org charts, seating, etc. up to date
Plan employee lunch and learns, training, etc.
Direct business contacts to appropriate managers
Coordinate onsite and offsite business meeting and events
Manage conference / huddle rooms and common office areas

Qualifications/Requirements:
Bachelor's degree from an accredited university or college (Or a High School Diploma / GED with a minimum of 4 years of experience in Administration and Support)
A minimum of 5 years of administrative experience in a corporate environment supporting executives

ELIGIBILITY REQUIREMENT(S):
Ability and willingness to work a flexible schedule when necessary

Desired Characteristics:
Proactively identifies and removes project obstacles or barriers on behalf of the team
Proactively engages with cross-functional teams / other colleagues to resolve issues and design solutions using critical thinking and analytical skills and best practices
Influences and energizes others toward the common vision and goal
Maintains excitement for a process and drives to new directions of meeting the goal in the face of unfavorable odds and setbacks

Proficient in Microsoft Office
Outlook
Word
Excel
and Power Point
Adobe Acrobat
and Social Media web platforms

Ability to prioritize and demonstrate forward thinking
Ability to deal with ambiguity
Experience supporting executive level leadership and visitors to the plant
Strong organizational skills and exceptional attention to detail and accuracy
Ability to prioritize, anticipate needs and solve problems
Highly motivated, confident, ability to work without direct supervision
Ability to perform under pressure and against tight deadlines
Fluent in use of GE online applications / systems
Webex
Colab
GETRes
Concur
& SSEbuy

Excellent interpersonal skills, leadership skills and teamwork
Experience interfacing with senior management and high-profile external contacts
Strong verbal and written communication skills and ability to draft clear / concise communications
Ability to maintain high level of integrity and confidentiality
Strong oral and written communication skills
Knowledge of GE policies / procedures
Strong business analysis and problem-solving skills
Ability to work with cross-functional teams to help build effective processes

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About Us:
At GE Aviation, we are imagination at work. Whether we’re manufacturing components for our GEnx engines or driving innovation in fuel and noise reduction, the GE Aviation teams are dedicated to turning imaginative ideas into advances in aviation that solve some of the world’s toughest problems. Join us and you’ll find yourself in a dynamic environment where our ongoing, substantial investment in
research and development keeps us moving forward and looking ahead. At GE, developing people is embedded in our culture and integral to our growth. Here you’ll work collaboratively and across functions with the highest caliber talent, utilizing cutting-edge technology and processes. Whether it’s the next generation of ecomagination products or the future of aircraft engines, we’ve got the state-of-the-art resources to make those innovations a reality. If you’re
passionate about aviation and looking for a career rich with challenges and unlimited opportunities for growth and advancement, then join GE in reengineering the sky through aviation innovations that will impact the globe for generations to come. Learn More about GE

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GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation, gender identity or expression, age, disability, veteran status or any other characteristics protected by law.

Locations: United States; South Carolina; Piedmont

GE will only employ those who are legally authorized to work in the United States for this opening.