Operations Mangager 9/16

The One Group Utah - Keller Williams Salt Lake City - Salt Lake City, UT


We're Growing Again! Who do you know? Great things are happening with our local Salt Lake Real Estate Market! Our team, The One Group Utah, is ranked in the top 1% for production in the area and growing at a fast pace. Our philosophy is to help people by “Securing your future today and offering more freedom tomorrow” Our business is unique because we go above the norm to deliver a high level of service through integrity, market knowledge, and communication. As we continue to grow, we will ensure that our team continues delivering the highest level of service that we expect to give to our clients. We are looking for another partner to continue this great adventure.

Skills Needed:

Are you great at problem solving and team support? Are you accurate, organized, resourceful & confident? Are you positive, proactive, goal oriented & extremely detailed? Do you have the ability to focus despite distractions & operate with urgency? Do you have exceptional written and verbal communication skills? Can you work great under deadlines?Then we want to hear from you!

Experience highly recommended:

  • Real Estate Contracts
  • Real Estate transaction coordination
  • Customer care through consistent phone calls and emailing

As an Operations member of a fast paced real estate team, some of your responsibilities include:

  • Put together the prelisting email, listing presentations, and all listing documents for signature.
  • Act as liaison between real estate agents, clients, attorneys, and escrow companies during the process of a real estate listing and effectively manage the administrative tasks involved in listing a property
  • Identify timelines and follow up with individuals/agents as needed to ensure all deadlines are met
  • Maintain accurate and compliant files for all listings
  • Understand the contracts in order to summarize all important terms, conditions, and commissions
  • Communicate with the agent and client several times throughout the prelisting period including all important dates, missing documents, calendar reminders, file compliance status, showings, open houses, etc.
  • Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the listing process
  • Establish relationships with all third parties including photographers, sign installers, stagers and agents in order to ensure a smooth listing process and share relevant information. Schedule needed services from vendors for client.
  • Be the first point of contact/resource for all questions that arise throughout the listing process from agent (and client, attorneys, escrow, other transaction coordinators/Realtors, etc.)
  • Stay in good communication with the agent if any issues arise that they need to handle or negotiate
  • Coordinate listing date, showings, and open houses.
  • Familiarize self with current systems to track inquires from clients, leads, and preferred vendors.
  • Familiarize self with BoomTown and social media platforms.
  • Analyze and create tracking reports for weekly meetings.
  • Run reports and track team's numbers

We do not require but highly recommend at least one of the following previous work experience: Paralegal, Lending, Title, Wedding Coordinator.

We require a Utah Real Estate License, or you must receive your license 90 days after acceptance.

Before you apply, please fill out a DISC profile (Via this link: https://www.tonyrobbins.com/disc/ )

Job Type: Full-time

Salary: $0.00 to $75,000.00 /year

Job Type: Full-time

Salary: $0.00 to $75,000.00 /year


  • relevant: 1 year (Preferred)

Work Location:

  • One location