Purchasing Manager

American Senior Communities - Indianapolis, IN (30+ days ago)2.9


JOB DESCRIPTION
American Senior Communities is the 6th largest employer in the state of Indiana, and continuing to grow! We are seeking candidates for a Purchasing Manager at our Home Office on the southside of Indianapolis.

Purchasing Manager - Clinical Sourcing

The key role of the Manager will entail developing and managing a strategic sourcing function for skilled nursing and assisted living and independent living clinical operating supplies and equipment. The goal of the strategic sourcing function is to drive cost reductions and improve quality of goods and services, and to find and harness other types of value opportunities with manufacturers and service providers. Additionally, the Manager may (in the future) develop staffing to provide support to internal customers.

The ability to work in a team environment, interact with individuals in Management, work across multiple facets of the organization, properly prioritize daily activities, and to understand operational issues in a complex corporate structure is essential in this position.
JOB REQUIREMENTS
MAJOR / KEY JOB DUTIES

§ Plan, organize, and direct the Purchasing/Strategic Sourcing functions for Clinical Supplies and Equipment for American Senior Communities (ASC).

o Execute annual spend analysis and propose an annual procurement plan for the area. Obtain stakeholder buy-in.

o Develop new programs and/or renegotiate existing programs and distribution channels with suppliers and/or manufacturers.

o Develop opportunities and leverage programs from ASC’s group purchasing organizations.

o Lead cross-functional teams to develop specifications for goods and services in the Clinical and Pharmacy area.

o Conduct sourcing projects to create cost savings for goods and services in accordance with the specifications developed as described above.

o Effectively manage multiple projects in a structured and organized fashion.

o Ensure the established level of quality products and services are purchased at the lowest total cost while adhering to ASC standards and operating procedures, operational need / specifications, and purchasing best practices.

o Perform field visits as required, combined with operational reviews of the purchasing function at regional and site-level as necessary.

§ Operational Procurement Responsibilities

o Develop and manage supplier contracts and product data, inclusive of catalogue content, product specifications, photographs and descriptions, pricing and file retention. Approve all changes to existing contracted items, new and/or deleted items, inclusive of pricing verification and amendments.

o Assist corporate departments in identifying sites that are not following established purchasing and supply programs and/or specifications. Coordinate, conduct and participate in meetings and discussions between suppliers and/or supplier representatives and corporate staff concerning subjects other than normal price, delivery or quality negotiations (i.e. value analysis or engineering, new methods, techniques and processes).

§ Supervise direct reports (possibly in the future). Coach and develop staff to improve skills and productivity.

§ Measure program utilization and drive continuous improvement.

KNOWLEDGE, SKILLS, ABILITIES & COMPETENCIES

§ Working knowledge of long term care clinical products and services, purchasing procedures, and supply chain.

§ Mathematical skills necessary to calculate percentage discounts, product cost, operational reports and comparative figure analysis through utilizing ratios and net weighted averages.

§ Ability to read, write and speak English to a fluent competency level.

§ Experience of managing supply chain activities (e.g., strategic sourcing, vendor management, etc.) and procurement teams across a significant multi-site corporate enterprise.

§ The ability to author supply Agreements with minimal support from legal council.

§ Ability to apply supervisory skills to plan, organize, direct employees, coach, train and discipline, as necessary.

§ Strong interpersonal, administrative, analysis and communicative skills.

§ Strong negotiation skills.

§ Strong ability to work under own initiative and in a ‘hands on’ capacity.

§ Ability to evaluate specifications.

MINIMUM QUALIFICATIONS

§ 4-year degree from accredited university

§ 5 years’ experience in supply chain management with experience in contracting of goods and services in the clinical functional area

§ Experience managing cross-functional teams

§ Ability to work comfortably in a deadline oriented environment

§ Experience with electronic commerce systems

§ Proven track record of creating cost savings

§ Strong communication skills required, both verbal and written.