SUPPORT - OFFICE PROFESSIONAL/CLERK IV (K2209)
JEFFERSON BUILDING (099901)
BALTIMORE COUNTY PUBLIC SCHOOLS
CLASS TITLE: Clerk IV
WORKING TITLE: Clerk IV, Title I
TITLE CODE: K2209 SALARY: Grade 04 - $18.50 to $30.57 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC, 2019-2020 Effective July 1, 2019
DEFINITION: Performs comprehensive general and accounting clerical duties in support of the Title I program and department. Reconciles and confirms accuracy of payroll, expenditures, and other fiscal duties as assigned. Review, prepare, and process fiscal reports, databases, documents, and data as it related to Title I funded programs. Performs other duties as assigned.
EXAMPLES OF DUTIES:
Reviews, prepares, and processes records, forms, applications, and similar documents according to rules, regulations, policies, and procedures. Reviews documents for completeness and accuracy.
Reviews and verifies accuracy of payroll, fiscal status, tracking and reports on a regular basis.
Assists with the entering, tracking, and distribution of school/central expenditures and payroll.
Compiles and maintains non-public student database and assists program manager with non-public tutor payroll processing.
Completes electronic payroll for contractual positions within the Title I office.
Verifies student data using the student information system.
Collaborates with other departments and offices for data gathering as it related to Title I.
Codes, enters, and retrieves information using automated database systems and software. Prepares and processes work using standard office forms. Gathers information required for reports.
Receives, distributes, and files incoming mail and documents. Sets up and maintains databases, spreadsheets, and logs. Enters and retrieves information from databases. Organizes and maintains electronic and paper document filing systems.
Receives and responds to requests for information. Provides information to callers regarding office programs, services, and procedures. Prepares and sends outgoing mail as needed.
Education, Training and Experience: Possession of a high school diploma or appropriate equivalent, plus five years of office clerical experience.
Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to perform effectively in the class may be considered.
Knowledge, Skills, and Abilities:
Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.
Skill in maintaining databases, spreadsheets, and logs. Skill in maintaining filing systems. Skill in operating personal computers and related office equipment. Skill in providing routine information to telephone callers and office visitors.
Ability to communicate effectively. Ability to perform basic mathematical computations. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships.
PHYSICAL AND ENVIRONMENTAL CONDITIONS:
The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.
Eligible for the Maryland State Retirement System
This class specification defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.
Citizenship, residency or work VISA in United States required.
The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, Maryland 21220 (443-809-4360).
Please read and carefully follow the instructions provided below.
Applicants are required to have a completed application on file for employment with the Baltimore County Public Schools.
Professional references must be submitted to complete your application. Examples of professional references include current and former managers, supervisors, mentors and/or university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted.
Be sure to account for all periods of employment and unemployment and include names, addresses, and telephone numbers of employers.
Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (State of Maryland, Senate Bill 315, effective October 1, 1986) completed. The fee charged for fingerprinting is $81.00. An identification card will be issued which must be shown prior to employment.
Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
If you have military experience you will be asked to provide a copy of DD214.
Official transcripts for all higher education must be received prior to hire.
Some positions will require employees to undergo a physical examination and/or drug testing.
All newly hired personnel must attend a Badges and Benefits session.
Additional job verification will be required for salary credit.
Director of Staffing
6901 N. Charles Street
Towson, MD 21204