- High School Diploma or GED
- Administrative Experience
Notes: This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States as rated by U.S. News & World Report 2018-2019 "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UW Medical Center has again earned U.S. News & World Report’s No. 1 hospital ranking in Washington State and in the Seattle metropolitan area. It is the seventh consecutive year that UWMC has achieved both distinctions.
UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine. The University of Washington is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Administrative Assistant, Ambulatory Facilities, Ambulatory Administration, UWMC:
Provides support to the Manager, Ambulatory Facilities and Ambulatory Facilities Manager
Provides direct administrative support to the positions above (including meeting scheduling, calendar maintenance, handling of confidential and sensitive materials); scribe and maintain file of meeting minutes for various facility operational meetings
Prepares reports as needed/requested by the positions above for Ambulatory Care Director(s) or Associate Administrator
Attend meetings as administrative representative when requested
Serve as a liaison for the positions above or other Ambulatory leadership with other departments
Respond to inquiries and requests for information and provide data as requested (UW Real Estate Office, UWMC or Ambulatory leadership for example)
Support preparation and organization of materials and documentation for the annual budget process
Maintain supplies and materials for Ambulatory facilities footprint (UWMC-Roosevelt,
Eastside Specialty Center, MS Center at Northwest Hospital, Sports Medicine Clinic
At Husky Stadium, South Lake Union clinics at 750 Republican Street, floors 1-3)
The Administrative Assistant 2 will also:
Participate in review of and data collection for ACD off site “book of business”
Ongoing maintenance of fire and disaster forms and drill sheets
Ongoing maintenance of fire drill clipboards and materials
Ongoing maintenance of drill completion check list
Ongoing maintenance of forms and check lists for Ambulatory off-site clinic disaster binders
Maintain command center supplies at UWMC-Roosevelt
Maintain list and assist managers with maintenance of disaster supply kits
Maintain triage cart at UWMC-Roosevelt
Process requests for keys and access cards at various sites as needed
Maintain RN-on-call cart and supplies at UWMC-Roosevelt
Label and maintain batteries on a regular schedule for walkie talkies at UWMC-
Assist with coordination of clinic moves and relocations
Surplus property management
Provide Support to the Ambulatory Care Division
Prepare reports and surveys as requested
Maintain compliance related tasks (assist with/attend Environmental Tours at any named sites when requested
Provide Support to Ambulatory Administration Office at Roosevelt
Provide back up and coverage for positions above as requested
Assist with office operations as requested (will cross train with Administrative Assistant in the areas of reception duties, office machine maintenance, mail sorting, receipt and send off of lost and found items, for instance)
Perform daily code cart checks for first floor
Prepare and distribute monthly RN on call schedule for UWMC-Roosevelt
Assist and support Division-wide events and support of recognition events
Schedule and disseminate schedule for Employee Health visits to Roosevelt
Provide outstanding customer service
Maintain positive relations and interactions with staff, managers and leadership
Support teamwork and communication
Represent Ambulatory Care Division to the campus
Requires High School/ GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience.
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or email@example.com.