The Assistant will provide quality administrative and financial services support to the Finance department.
Essential Duties & Responsibilities*:
Act as liaison between supervisor and others (ie. Departments, external contacts, subcontractors, clients, etc.)
Oversee/process day-to-day administrative items; mail, overnight mail, packages, expense reports, checks, etc.
Facilitate the timely and accurate data entry process for accounts payable and expense reports.
Audit invoices to ensure accuracy and distribute to the Accountant for final review and authorization / approval to post.
Process orders and reports as required and respond to requests for information.
Administratively process Turner applications for payment including all supporting backup.
Process invoices for payment.
Setup and maintain electronic files.
Review statements; research past due invoices.
Maintain professional relationships with vendors and subcontractors.
Answer phones and direct calls, maintain Accounts Payable email account.
Photocopying, filing and scanning.
Serve as backup to Receptionist when needed.
Perform other duties as assigned.
This is a part time role that will work approximately 30 hours per week.
Two or more years' experience in general office responsibilities and procedures. Working knowledge of Microsoft Word and Outlook; Excel and PowerPoint helpful. Must be able to work independently and as a part of a team.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel or crouch. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance visions, color vision, peripheral vision, depth perception and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is sometimes exposed to moving mechanical parts. The employee is occasionally exposed to airborne particles or caustic chemicals. The noise level in the work environment is usually moderate.
- May perform other duties as assigned.
Turner is an Affirmative Action and Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.
VEVRAA Federal Contractor