PHIT Manager

Commonwealth of Massachusetts - Boston, MA3.9

Full-time$35,000 - $97,000 a year
The Department of Public Health (DPH) is dedicated to the mission to prevent illness, injury and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. The goal of the Office of Population Health is to bring together resources across DPH and from external partners to utilize data to assess, determine, and define best practices that can drive evidence-based, outcomes-driven improvements in health and health equity for communities and populations in MA.

The Population Health Information Tool (PHIT) is an interactive, web-based data and reporting portal that will be launched in 2018. It provides a centralized resource to organize, manage and disseminate data from a wide array of sources using a health equity framework and visualizations to address the information needs of local and statewide stakeholders. The Population Health Information Tool integrates communication strategies and data across the Department to promote Departmental policy and programmatic goals.

Duties and Responsibilities:
Oversight and Coordination of Health Data Integration
Supports the regular release of the PHIT data interface.
Supports the continued incorporation of new datasets and updated data into PHIT.
Works with cross-bureau team to further develop Operations Manual, Governance Document, Data Use Agreements and other legal documents as necessary.
Negotiates with legal staff and data stewards across the department to expand what is included in PHIT.
Provides technical assistance where necessary, including: defining geographies to be incorporated into the system, assisting with epidemiological methods to define measures in system, reformatting data, working with developers and staff to ensure proper presentation of the data measures.
Meets with programs to ensure a thorough understanding of goals and objective and develop strategies that support their programmatic efforts.
Management of Day to Day Operations
Supervises PHIT staff including a front-end developer/DBA support, and epidemiologist.
Develops, documents, and monitors workflow of team members.
Continues coordination with programs throughout the fiscal year to ensure projects are on time and on budget.
Supports program staff on RFQ development for vendors. Review final RFQ documents and oversee vendor selection.
Complete annual EPRS in collaboration with staff and provides ongoing feedback in regular meetings.
Assists in writing and/or developing grant proposals, data and policy briefs, and other reports as needed for the Office of Population Health.
Oversight and Coordination of strategic efforts
Conducts outreach to build, support and maintain relationships with external and internal stakeholders; Represents OPH at various meetings in order to move program goals forward.
Develops presentations and talking points for other leadership to present on PHIT.
Participates in evaluation data collection and analysis, report quality control and review of any final publications or public releases.
Understands the Department’s policy priorities and provides support for DPH staff to promote those priorities through data visualization and context development.
Develops and implements overall communication strategy for the PHIT, promoting policy and programmatic goals.
Supports Department staff during the development of data campaigns, and manages the approval process with the Commissioner’s Office.
Manage PHIT Presentation of data, including the Social Determinants of Health
Ensures the messaging for PHIT aligns with the Department’s mission of promoting wellness and health for all Massachusetts residents: Emphasizes a racial and health equity framework throughout data presentation.
Directs program staff on appropriate and effective data framing to reach their target audience(s).
Management of budget and reporting
Oversees compilation of required progress reports for funders.
Prepares reports, memoranda, etc. as requested, and reviews for completeness, accuracy and content.
Leads the preparation of spending plans.

Preferred Qualifications:
Familiarity with SAS, STATA, HTML, Javascript, SQL, Python and other data supporting languages is preferred.
At least five (5) years of experience in a management role.
Knowledge of the principles and practices of data systems development, including database administration, data visualizations, geographical information systems, and epidemiology.
Skilled in problem solving, consensus building, conflict resolution and team building.
Ability to identify risks and develop and apply logical and effective mitigation strategies.
Demonstrated strengths and experience in program development, analysis and evaluation.
Ability to establish credibility and be decisive; recognize and support organizational priorities.
Demonstrated ability to engage partners and a solid understanding of the formal and informal processes of individuals and groups collaborating.
Proven leadership, communication, strategic planning, project management, visionary, and interpersonal skills.
Confident and able to effectively engage stakeholders in challenging or deadline-oriented situations.
Proven ability to supervise, including the planning and assigning work according to the nature of the job to be accomplished.
Strong written and verbal communication skills with proficiency in Microsoft Office applications including Outlook, Word, PowerPoint and Excel.

Agency Mission:
The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

Total Compensation:
As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:
75% state paid medical insurance premium
Reasonable Dental and Vision Plans
Flexible Spending Account and Dependent Care Assistance programs
Low cost basic and optional life insurance
Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
11 paid holidays per year and competitive Sick, Vacation and Personal Time
Tuition Benefit for employee and spouse at state colleges and universities
Short-Term Disability and Extended Illness program participation options
Incentive-based Wellness Programs
Professional Development and Continuing Education opportunities
Qualified Employer for Public Service Student Loan Forgiveness Program

Pre-Offer Process:
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

For questions, please contact Health Human Resources at 1-800-850-6968.


Minimum Entrance Requirements:
Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. An Associate’s degree in a related field may be substituted for one (1) year of the required experience.

III. A Bachelor’s degree in a related field may be substituted for two (2) years of the required experience.

IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

V. A Doctorate degree in a related field may be substituted for the required experience.