Office Manager

Beachside Getaway - Hilton Head Island, SC

Full-time

Description

  • We are looking for an Office manager to organize and coordinate administration duties and office procedures
  • Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety
  • Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees
  • Previous experience as a Front office manager or Office administrator would be an advantage
  • A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties
  • Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation

Responsibilities

  • Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Provide superb customer service to owners and guest alike.
  • Organize office operations and procedures
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provide general support to visitors
  • Liaise with facility management vendors, including monthly cleaning.

Skills

  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Salary: $13.00 to $15.00 /hour

Experience:

  • relevant: 2 years (Required)
  • office management: 2 years (Required)

Education:

  • High school or equivalent (Required)

Location:

  • Hilton Head Island, SC (Required)

Work authorization:

  • United States (Required)

Typical start time:

  • 9AM

Typical end time:

  • 5PM

This Job Is:

  • A job for which military experienced candidates are encouraged to apply
  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education
  • A job for which all ages, including older job seekers, are encouraged to apply

Schedule:

  • Monday to Friday
  • Holidays required
  • Weekends required