Spire Building Group is looking for a full time Office Administrator to handle various facets of office and construction project duties. Must be reliable, trustworthy, extremely detailed oriented, and a fast learner.
Primary Responsibilities Include But Not Limited To:
- Coordination with project teams (i.e. Project Managers, Project Engineers and/or Superintendents) along with upper management
- Possess organizational skills and attention to details
- Clerical work such as filing, sorting, and scanning and necessary data entry
- Answering and forwarding of incoming phone calls
- Scheduling of meetings, travel arrangements along with ordering and/or procuring all necessary office supplies
- Assist Construction Project Managers, Project Engineers and/or Estimating staff with distribution and/or filing of documents, making and taking phone calls and assisting as needed
- Obtaining necessary insurance certificates for projects and request updates as necessary
- Request bid and/or performance and payment bonds as necessary
- Assemble, distribute and track all required subcontract and/or vendor agreements, owner contracts and necessary paperwork
- Prepare, distribute and track all subcontract, purchase and/or owner agreement change order requests and change orders
- Track all subcontract insurance certificates and request updates as necessary
- Direct subcontractor and vendor/supplier by assembling bid packages including scope of work, bidding process, and needed construction documents as necessary to assist estimating and/or project management teams
- Maintain accurate work logs of construction activities, job information sheets, and project team rosters/directories
- Oversee construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience
- Entering and continuously update company directories in various software programs
- Assembling closeout documents/packages including maintenance agreements, equipment information, warranties, and contractor contact information
- Coordinating with third party payroll service
- Maintain accurate filing systems
Qualifications
- MUST be proficient with Microsoft Office products such as Work, Excel and/or Outlook
- Preferred experience with Procore
- Must have a basic understanding of construction terminology
- Prior experience in the Construction field is preferred
- Ability to work independently
- Ability to multitask
- Must be a team player
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Spire Building Group is an Equal Opportunity Employer and Supports a Diverse, Inclusive Work Environment
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Job Type: Full-time
Experience:
- High school diploma
- Construction administration: 3+ years
- Office administration: 2+ years
Job Type: Full-time
Pay: $43,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Littleton, CO 80123: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Office: 3 years (Required)
- Administrative experience: 3 years (Required)
Work Location: In person
