Administrative Coordinator

The University of Texas Health Science Center at Houston (UTHealth) - San Antonio, TX (30+ days ago)


Provides general business and financial operations support to the UTHealth School of Public Health in San Antonio campus under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.

Department: School of Public Health
Location: San Antonio
FLSA: Non Exempt
Status: Full time

Position Key Accountabilities:
Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
Regularly handles confidential information and sensitive issues.
Coordinates and schedules Human Resources activities including recruiting and selection for faculty.
Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.
Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
Maintain departmental equipment and space inventories.
May train entry level support staff. May lead support staff.
May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.
Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
Other duties as assigned.

Certification/Skills:
Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Working knowledge of University financial systems is preferred.

Minimum Education:
Bachelor’s degree level of higher education in business related field required. Equivalent level of education and/or experience may substitute for education requirement.

Minimum Experience:
One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required.

Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215