Full Job Description
This position reports to the Chief Executive Officer (CEO), MUSC Health – Charleston Division and Chief Clinical Officer (CCO), MUSC Health. The assistant serves to optimize the efficiency of the CEO & CCO. Provides specialized administrative support to include coordinating internal and external executive level meetings; assisting with projects and events; coordinating travel and meeting arrangements; compiling information for presentations; and producing business documents and formal correspondence. Ensures for proper decorum and professionalism for the office of the CEO & CCO; provides oversight of administrative support staff within the office. Collaborates with and works effectively with the offices of key leaders throughout MUSC. Interacts with a wide range of visitors, guests, governmental officials, community leaders and others to provide assistance as needed. Effectively identifies and prepares for day-to-day demands; prioritizes accordingly. Anticipate needs and proactively bring together appropriate people and other resources to support the CEO & CCO in addressing issues. Drafts presentations, written communications and social media posts. Manages pre and post meeting materials, communications, and follow up items. Leads special projects and provides project management support.
Minimum Training and Education: A bachelor’s degree in business administration, heath care administration, information sciences, mass media, journalism or other related degree and four years of progressively responsible and relevant work experience in an administrative services role; or a high school diploma and six years of progressively responsible experience in an administrative services role. Excellent communication and organizational skills are required. Proficiency with MS Office Suite and MS Outlook expertise required.
Required Licensure, Certifications, Registrations:
Additional Duties and Responsibilities:
Physical Requirements: Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to climb stairs. (Infrequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform ‘pinching’ operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Continuous) Ability to fully use both legs. (Continuous) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lift/lower objects 15 lbs. from/to floor from/to 36 inches unassisted. (Infrequent) Ability to lift from 36 inches to overhead 15 lbs. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in a latex safe environment. (Continuous) Ability to deal effectively with stressful situations. (Frequent) Ability to maintain tactile sensory functions. (Continuous) *(Selected Positions) *Ability to maintain good olfactory sensory function. (Continuous) *(Selected Position) *Ability to be qualified physically for respirator use, initially and as required. (Continuous) (Selected Positions)
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Opening date: 18 May 2020 Eastern Daylight Time