About Jia Law Group:
Jia Law Group is a full-service global law firm headquartered in New York City with offices in California and China. We are a growing firm seeking people that will fit in well with our firm’s culture and atmosphere. Successful candidates will have a demonstrated record of attention to detail and excellent communication and organizational skills.
Position Summary:
The Office Manager will perform a wide variety of tasks in relation to office operations. Responsibilities will include but are not limited to the following:
The Role:
- Oversee day-to-day office management, operations and workflow of the support staff
- Calendar management across staff members in arranging meetings, interviews, and calls.
- Work closely in a team environment and effectively communicate with legal, accounting, marketing, sales, and operations teams.
- Liaise with building management for any office related needs
- Organize company events such as happy hours, wellness events etc.
- Complete onboarding and offboarding tasks with employees including form filling, accounts set up, laptop set up, and introductions to the team.
- Manage HR calendar to track time off, upcoming birthdays, and anniversaries
- Manage office calendar to track and organize upcoming events and deadlines
- Recruitment: Screening, interviewing, and placing job applicants
- Employee relations: Maintaining positive relationships between employees and leadership
- Track and respond to company reviews
- Drafting internal company updates at quarterly intervals
Job requirements:
- Prior experience in a law firm is strongly preferred, but not required.
- Minimum Bachelor’s degree, LLM degree plus
- Must be able to work independently in a fast-paced, deadline-driven environment, deal with different personalities and temperaments, and multitask
- Exceptional customer-facing skills, over the phone and in person and ability to handle clients with poise and confidence
- Experience with Microsoft and Google Suite of products;
- Ability to handle sensitive matters and maintain confidentiality
Benefits:
We offer a robust suite of benefits including: paid time off, floating holiday, 401(k), affordable health insurance including dental & vision coverage, health savings account and flexible spending accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), One Medical membership, HealthAdvocate, online mental health therapy, commuter benefits, fitness membership, free coffee and snacks.
Working Hours and Days:
Monday to Friday: 9 AM to 5:30 PM
Job Type:
Full-time In Person
Education:
Language:
Work authorization:
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Ability to Relocate:
- New York, NY 10005: Relocate before starting work (Required)
Work Location: In person
