Project Administrator

United Construction - Reno, NV (30+ days ago)3.7

PROJECT ADMINISTRATOR - Commercial Construction

United Construction Company is currently seeking a Project Administrator to be responsible for the processing of project related paperwork as required and directed by the Construction Manager and Project Manager(s).

What you have:
Five years progressive commercial construction project administrative experience.
Possession of or ability to obtain a valid driver’s license.

What we have:
A collaborative team who enjoys coming to work every day.
More than core and shell construction projects – diversifying into government, public works, heavy civil, high-end tenant improvement, and building repositioning projects.
Extensive experience in commercial and industrial building types throughout the United States and we have been practicing General Contracting, Design/Build, Design-Bid-Build, CMAR and Design-Assist project delivery methods.
Location: Reno, NV

Job Type: Full-time

Duties and Responsibilities:
Contract Responsibility

Submittals/Shop Drawings/Samples
Track all required submittals/shop drawings from subcontractors/vendors in accordance with the company’s’ policies and procedures.
Keep log current.
File all documents according to the company’s’ policies and procedures.

Enter all RFI’s into the project management software in accordance with the company’s’ policies and procedures.
Distribute to the Project Manager and Superintendent for technical review and/or answer.
If required, forward to Architect/Engineer for answer.
Track all RFI’s to ensure timely response and distribute as required and in accordance with the company’s’ policies and procedures
Subcontracts/Purchase Orders

Prepare contracts and purchase orders as issued by the Project Manager
Track issuance and return from Subcontractors/Vendors.
Track insurance certificates, licensing, etc.
Keep the Project Manager informed of outstanding subcontracts or insurance/licensing issues on a weekly basis.
Provide all required notices, reports, services, etc. in a timely and accurate manner.

Prepare RCO/PCO as requested by the Project Manager and distribute as required.
Track issuance and return from Owners, Subcontractors and Vendors.
Track and update the project management software when RCO’s and change orders are returned and distribute as required.
Maintain files for easy access.
Material Tracking

Work with the Project Manager and Superintendent to establish a material tracking log. Once established, track with the Superintendent and update accordingly. Print and distribute to PM and Superintendent on a weekly basis.
Project Meetings

Assist the Project Manager and Superintendent in setting up weekly Owner and Subcontractor meetings by verifying attendance of the individuals required to attend and assisting in the creating and updating of meeting minutes.
Assist in assembling and distributing weekly meeting minutes and 3-week schedules prepared by the Project Manager and Superintendent.
Record and prepare meeting minutes as requested.
Certified Payroll

Collect, verify and submit certified payroll for the project, if required.
Project Documentation

Distribute updated schedules to Owners and Subcontractors along with any general notices to Subcontractors.
Keep the Project filing up to date and maintain all project folders and binders in accordance with the company’s policies and procedures.
Distribute plans, specifications and clarifications as directed by the Project Manager and maintain a drawing and distribution log in the project management software.
Make copies of and distribute to the jobsite all copies of Subcontracts, Purchase Orders, RFI’s Submittals, Shop Drawings, etc.
Make copies of and distribute to the jobsite all testing and inspection reports.

Provide close communication and interaction with all internal personnel/groups, 3rd party architectural and engineering consultants, governmental agencies, material vendors, subcontractors and customers.
Financial Management

Adhere to all accounting procedures.
Process commitments to subcontractors and suppliers and ensures all materials are procured and delivered to the site in compliance with the construction schedule.
Prepare, monitor, process and control all owner and subcontractor change orders and change order requests.
Monitor subcontract status report and effect timely execution of documents included timely submission of subcontractor and vendor insurance requirements.

Prepare reports as required by the Owner agreement or the company policies and procedures.
Close Out

Effect close-out procedure in accordance with the contract documents and in compliance with procedures outlined in the company policies and procedure manual.
Enter into the Project Management software punch lists generated by the PM and distribute to the Architect, Subcontractors and Superintendent.
Solicit and track the receipt of Subcontractor/Vendor warranties and O&M manuals required for the close out books.
Assemble the books for the PM review. Once complete, distribute as required.
File United Construction’s copy of the close out book.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Accounting Skills

Ability to work with job cost and Work In Progress accounting methods.
Legal Skills

Understanding of construction law, State Statutes and other Federal, State and Local regulations, ability to read and interpret legal documents, contracts and familiarity with insurance laws and policies.
Computer Skills

Working knowledge of Microsoft Office software, including but not limited to Word, Excel and PowerPoint
Working knowledge of Timberline Project Management and Job Cost software
Ability to learn and effectively operate other types of software
Education and/or Experience: • Five years progressive commercial construction project administrative experience.

Required Certificates, Licenses, Registrations: Must have or be able to obtain OSHA 30, CPR, Silica, and Global Harmonization certifications.


Our business would not exist without passionate, collaborative, achievement-focused people who successfully deliver best-in-class industrial, institutional and commercial buildings and facilities. As a United Construction team member, you will be part of a team that has a proven track record and a high level of integrity. United Construction is a company that is trusted by our customers, subcontractors, partners, and the communities in which we serve and work.

We appreciate and welcome diverse talents and skills because we know it takes a strong team to build great buildings, great relationships and great successes. We are always looking for outstanding people that can add value to our team and service platform. Become part of our success and Build United!

United Construction Company is an equal opportunity employer.