Administrative Assistant, Legal

Ralph Lauren - New York, NY (30+ days ago)3.9

Company Description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in four categories: apparel, home, accessories and fragrances. For 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren Purple Label, Ralph Lauren Collection, Double RL, Polo Ralph Lauren, Polo Ralph Lauren Children’s, Ralph Lauren Home, Lauren Ralph Lauren, RLX, American Living, Chaps and Club Monaco, constitute one of the world's most widely recognized families of consumer brands. #LI-KC1
Position Overview

This position will provide general support to real estate functions and administrative support to a Senior Vice President of Real Estate & Associate General Counsel and at least 2 other individuals focused on real estate and legal work. The position will be based in NYC.

Essential Duties & Responsibilities

Provide general administrative support including filing, scanning, copying, faxing, & distributing mail

Create & maintain all legal filing systems, legal file index, and all computer files

Screen incoming calls and correspondence and respond independently when possible

Schedule calls and meetings and communicate with senior management with discretion and promptness

Organize office operations and procedures

Track incoming legal documentation

Draft form documents and cover letters, handle word processing and run redlines as directed

Process and reconcile travel and expense reports/timesheets

Coordinate and arrange internal and external meetings, prepare agendas and assemble meeting materials, reserve and prepare facilities and record minutes of meetings

Determine travel dates and destinations, modes of transportation, and relevant costs

Assist with document delivery, and assemble all documents for execution by internal and external counterparts

Maintain office supply and equipment inventories

Update department reports and database systems and create a variety of reports in specified formats

Maintain internal and external communication and workflow

Exercise independent problem-solving techniques to resolve administrative problems

Other duties as assigned.

Experience, Skills & Knowledge

  • BS/BA degree required. Paralegal certificate or legal experience is a plus
  • Minimum of three years’ experience in office administration; or equivalent combination of education and experience
  • Prior experience in a legal environment strongly preferred
  • Outstanding communication (both written and verbal) and professional phone demeanor
  • Ability to type at least 55 WPM
  • Knowledge of organizational policies, procedures, and office management techniques
  • Strong knowledge of computer systems and applications with high level of proficiency in Microsoft Word (including track changes), DeltaView, Excel, & PowerPoint
  • Ability to apply policies and procedures to solve everyday issues and strong follow-through skills
  • Strong ability to multi-task, exercise initiative, problem-solving, and decision-making skills
  • Ability to establish priorities and coordinate work activities
  • Ability to work in conjunction with all levels of the organization
  • Ability to solve practical problems and deal with a variety of concrete variables in different situations
  • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
  • Must have a strong sense of ownership, teamwork, responsibility and initiative#LI-KC1