MANAGEMENT ASSISTANT

US Department of the Army - Gap, PA

Full-time | Part-time
Duties
Summary
THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a MANAGEMENT ASSISTANT, Position Description Number D1584P01 and is part of the PA Deputy Chief of Staff for Information MGMT, National Guard.

1 or more Position(s) may be hired against this Announcement.

Responsibilities
As a MANAGEMENT ASSISTANT. GS-0344-07, you will operate the Records Holding Area (RHA). Advise units and activities on the policies and procedures for records retirement and disposal. Maintain the Records Holding Area to include preparation and maintenance of transmittal forms, inventory lists, registers, and other index documents to facilitate references, document the transfer of records, and permit immediate retrieval of records upon request. Provide technical assistance to staff elements, units and activities with regard to establishment and operation of records systems. Provide temporary storage in a staging area for special groups of records when immediate or permanent storage is not authorized or feasible. Perform records management studies or surveys as needed. Identify records, documents and artifacts with potential historical value and arranges for transfer to RHA. Perform other duties as assigned.

Travel Required
Occasional travel - Occasional travel may be required for this position

Supervisory status
No

Promotion Potential
7

Job family (Series)
0344 Management And Program Clerical And Assistance

Requirements

Requirements
Conditions of Employment
NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement.
Selectee will be required to wear the military uniform.
Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
Males born after 31 December 1959 must be registered for Selective Service.
Federal employment suitability as determined by a background investigation.
May be required to successfully complete a probationary period.
Participation in direct deposit is mandatory.
Qualifications
APPOINTMENT STATUS: EXCEPTED
This is a Dual Status Excepted Service Technician position in the Pennsylvania Army National Guard.

AREA OF CONSIDERATION:
Bargaining Position
Category 1: Qualified, currently employed Title 32 Federal Technicians working at the location specified in the job announcement.
Category 2: Qualified, currently employed Title 32 Federal Technicians of the Pennsylvania National Guard. (Army and/or Air)
Category 3: Qualified, currently employed Federal Employees (T5) or Federal Technicians (T32) within the Pennsylvania National Guard (Army and/or Air).
Category 4: Qualified current members of the Pennsylvania National Guard. (Army and/or Air)

Military Grades:
ENLISTED E1-E9

Compatible Military Assignments:
ECMF 25, 42

Assignment to a compatible military position is not required for application but will be required if selected for appointment.

Supervisor for this position is MAJ Foley.

GENERAL EXPERIENCE: Experience, education or training involving administrative or clerical experience (i.e., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, and records administration). Experience using computer and automation systems.

SPECIALIZED EXPERIENCE: Applicant must indicate at least 12 months experience, education or training evaluating and determining regulatory compliance. Experience using guidelines, methods, precedents and techniques applicable to the specific programs or phases relative to the position. Experience conducting studies, preparing reports, and making changes to eliminate ineffective operations.

KNOWLEDGE, SKILLS, AND COMPETENCIES: Applicants who meet the eligibility requirements will be further evaluated by the nominating supervisor based on the following competencies considered essential to perform the duties and responsibilities of the position.

  • Knowledge of administrative control processes and procedures that govern the storing and archiving of records is required to effectively maintain Records Holding Area (RHA) and to store, retire, and dispose of records appropriately.
  • Knowledge of general management and administration.
  • Knowledge of records management is required to prepare accurate records and reports.
  • Knowledge of the organizational structure of the State is required to determine sources of information while performing duties/responsibilities.
  • Ability to communicate clearly orally and in writing to provide one-on-one training as well as to conduct workshops with unit and activity personnel.
QUALITY OF EXPERIENCE: Length of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed. The applicant's record of experience, training, and education must show possession of the knowledge, skills, and abilities needed to fully perform the duties of the position to be filled.

SPECIAL NOTE: Per the Labor Relations Management Agreement if there are more than 15 qualified applicants for each position, by category, a KSA board will be convened in accordance with Section 17.8 of the LMRA.

PCS STATEMENT: PERMANENT CHANGE OF STATION COSTS WILL NOT BE PAID FOR THIS POSITION.
Education
There is no educational substitute for this position

Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

REPROMOTION CONSIDERATION (Applies to technician applicants only.)

Technicians who have been demoted from this or a higher grade previously held in the same occupational series without personal cause and who are not in a grade retention status will be given consideration for re-promotion. Technicians who believe they are entitled to such consideration should forward a description of the circumstances with their application. Technicians eligible for re-promotion will be considered prior to using competitive promotion procedures, except when another technician has a statutory or regulatory right to be placed in or considered for the position.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Background checks and security clearance
Security clearance
Not Required

Drug test required
No

Required Documents

Required Documents
To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.

2. Other supporting documents:
  • HRO Form 6- Military Service Background (All applicants must submit)
These documents must be completely filled out, signed where applicable and submitted in order for your application to be considered complete. If you do not completely fill out, sign and submit all of the above referenced documents your application WILL NOT be forwarded to the nominating official.

If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your application can and will be disqualified. Please follow all instructions carefully. Errors or omissions may affect your qualifications.

If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.