Business and Professional Regulations
OPS ADMINISTRATIVE ASSISTANT I - 79900638/DBPR/OFFICE OF THE GENERAL COUNSEL/OPEN COMPETITIVE
Posting Closing Date:
OFFICE OF THE GENERAL COUNSEL
CONDOMINIUMS, TIMESHARES AND MOBILE HOMES
ARBITRATION LEGAL UNIT
OPS ADMINISTRATIVE ASSISTANT I
POSITION NUMBER - 79900638
High school diploma; and
At least two years administrative, clerical and/or legal secretarial experience.
Preference will be given to those with working knowledge of OnBase, Versa Regulation and legal secretarial experience.
***Applicants must complete all fields in the Candidate Profile. Work history with month and year, hours worked and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information.***
Duties and Responsibilities:
This position provides administrative support to the Division of Condominiums, Timeshares and Mobile Homes/Arbitration legal unit and works under the direction of the Chief Arbitrator.
Provides statistical information pertaining to closed cases and attorney case assignments;
Prepares, converts and posts final order summaries and final orders to the internet;
Prepares indexes of final orders, attorney’s fee order and recall cases;
Coordinates printing services pertaining to indexes for distribution to the public;
Assists in opening, closing and updating case statuses in document and case management systems;
Answers incoming telephone calls and distributes as necessary;
Drafts letters and correspondence;
Processes incoming mail;
Prepares outgoing mail,
Reserves court reporters;
Maintains attorney calendars by scheduling appointments/meetings/hearings/deadlines;
Prepares travel authorizations and reimbursements;
Maintains supply inventory and makes purchases as necessary.
Knowledge, Skills & Abilities:
Knowledge of Microsoft Office Suite, specifically Word and Outlook;
Knowledge of law and legal procedures;
Knowledge of office procedures and practices;
Knowledge of methods of data collections;
Ability to effectively communicate verbally and in writing;
Ability to prepare correspondence and administrative reports;
Ability to utilize problem solving techniques;
Ability to establish and maintain effective working relationships;
Ability to multi-task;
Ability to work independently;
Ability to plan, organize and coordinate work assignments.
If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
The Florida Department of Business & Professional Regulation is committed
to increasing recruitment and hiring of individuals with disabilities and
improving employment outcomes.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
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