Executive Assistant

the NBA - New York, NY4.2

Full-time
Position Description:
At the NBA, we’re passionate about growing and celebrating the game of basketball. Through the intensity of the game and the amazing athletic skill of our players, we deliver excitement to hundreds of millions of fans around the world.

As a global sports and media business, the NBA is so much more. While Basketball Operations runs the league’s on-court activities, other departments manage relationships with television and digital media partners, develop marketing partnerships with some of the world’s most recognizable companies, oversee the licensing of NBA merchandise, and handle a wide range of responsibilities that drive the NBA’s success.

Off the court, we’re also deeply committed to social responsibility. NBA Cares leads the league’s involvement in addressing important social issues by working with internationally recognized youth-serving organizations that support education, youth and family development, and health-related causes.

The NBA is looking for an Executive Assistant to join our Security team to provide clerical and administrative support to the management staff within Security. This person will provide office administrative services by implementing administrative systems, policies and procedures, and monitoring administrative projects.

Major Responsibilities:
Draft routine correspondence, reports and forms in support of the department
Review for accuracy and processes invoices from vendors and Security Representatives
Schedule meetings and maintain calendars
Create travel itineraries for assigned Security Managers
Initiate and process background checks
Independently prepare recurring reports (e.g. expense reports) for signatures
Coordinate Department credential applications
Take minutes and prepare meeting reports
Establish and maintain an organized filing system
Answer telephone, screens and routes calls and take messages for senior staff
Other projects as assigned by supervisor

Required Experience & Knowledge:
Excellent written and verbal communication skills with emphasis on proofreading
Strong organizational skills and ability to prioritize and handle multiple tasks
Excellent computer skills including Microsoft Word, Excel, and PowerPoint
Strong administrative and analytical skills with the ability to communicate and interact professionally on all levels with individuals inside and outside the company
Ability to work well with others in the department as part of a cohesive unit
When necessary, be able to independently carry out tasks with minimal initial supervisory input

Educational Background Required:
A minimum of 2 years of administrative experience or its equivalent in a dynamic business environment
Bachelor's Degree Required

We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.