Assistant Director, Strategy & Capital Programs

New York Institute of Technology - Old Westbury, NY4.0

Full-timeEstimated: $74,000 - $95,000 a year
EducationSkills
Overview
NYIT (New York Institute of Technology) offers 90 degree programs, including undergraduate, graduate, and professional degrees, in more than 50 fields of study, including architecture and design; arts and sciences; education; engineering and computing sciences; health professions; management; and osteopathic medicine. A non-profit independent, private institution of higher education, NYIT has 9,000 students at campuses in New York City (Manhattan) and Long Island (Old Westbury) in New York; Jonesboro, Arkansas; Vancouver, British Columbia; and in various programs around the world. NYIT sponsors 13 NCAA Division II programs.

NYIT is guided by its mission to provide career-oriented professional education, offer access to opportunity to all qualified students, and support research and scholarship that benefit the larger world. More than 100,000 graduates have received degrees from NYIT. For more information, visit nyit.edu.

Responsibilities
Under the supervision of the Director, Capital Programs and Financial Management, the incumbent will be responsible for centralizing and assisting in management of the overall capital budget, along with the operating budget for Information Technology and Facilities. This will include departmental operational and capital budgets, contract administration, grants administration, and other central tracking and reporting functions. The Assistant Director will serve as the centralized point of contact to Finance and Compliance. The incumbent will also provide general administrative support to division administration.

Assist Director with the preparation of the annual Capital Budget submission and CPRS review. Daily monitoring of budget, cost tracking and reporting. Preparation of all related reports (budget v. actual, capital budget projections, etc).
Annual preparation of the Operating Budget submission based on the annual IT, Facilities, Security and Service contract needs. Reconciliation of the Annual opening Operating Budget, report and resolve differences with assistance from budgeting department. Monitor budgets and reconcile accounts in support of ongoing expenditures (validity and fund availability).
Responsible for monitoring operating related to capital expenses - request the necessary budget transfers, update annual Operating Related to Capital spreadsheet, include the new needs to next years Service Contracts spreadsheet and operating budget.
Responsible for reviewing all submitted Capital Purchase Request packages (budget, contract and supporting documentation) before Director and Executive Director's signature.
Administering and manage contracts (vehicle lease, hardware procurement and software procurement/maintenance, security outsourcing, technology hardware capital leases, telecommunications and internet connectivity service, etc.) Audit and assist with physical inventory. Responsible for final review of Contract Agreements before legal review, based on approved legal contract templates. Prepare Contract Certification and Contract Routing forms and follow up with Legal department, Project Managers, and/or vendors until contract is fully executed.
Monitor and update Asbestos abatement spreadsheet per campus for Facilities and Operations Projects along with preparation and reconciliation of insurance claims.
Responsible for year-end closing and reporting activities (previous fiscal year accruals, Work in Progress reports, labor charge backs reports, etc). Provide ongoing analysis of budget versus actual trends in order to better align the budget with operations.
Responsible for reconciliation of General Contractor's & Consultants applications for payment and secure Consultant's signatures. Request all closeout documents before final payments are released (final GC and Subs Lien Waivers, Subs list, warranties, final punch list items signed off by Architect, final CAD-As build drawings)
Cost monitor and reconcile leases, utilities account, utility consumption reports and utility forecasting
Grant support and reporting as needed for NYIT and NYS purposes: documenting project expenditures, funding sources, cost classification.
Financial and strategic reporting, as well as periodic and on demand presentations in all related areas as assigned.
Qualifications
Bachelor's degree in Finance, Business Administration or related field and five years of related experience required.
Experience in higher education highly desirable.
Minimum three years’ experience in budget and process management.
Demonstrated prior experience and proficiency in standard and ad-hoc financial analysis, modeling, and reporting is required.
Proficiency in all Microsoft Office products required, especially proficiency in Excel is a must. Good knowledge of MS Project Server highly desirable.
Willingness to learn new software, including enterprise-wide applications.
Must be detail-oriented and an inquisitive problem-solver with sound business judgment.
Must respect the confidential nature of the job responsibilities.
Demonstrated proactive approach and self-initiative is a strong plus.
Managing projects and priorities in a dynamic, fluid environment.
Creativity and independent problem solving skills.
Ability to work independently and collaboratively.
Possess excellent analytical skills in a fast and diverse environment.
Ability to interact effectively with a wide variety of users with different expectations and backgrounds.
Strong organizational skills with emphasis on detail and follow-up.
Excellent decision making and problem solving skills and effectiveness in getting things done collaboratively.
Excellent oral and written communication skills, presentation skills, and organizational and interpersonal skills are required.

Please submit cover letter & resume for consideration

NYIT is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity