- Bachelor's Degree
- Master's Degree
- General Ledger Reconciliation
- Dental Insurance
- Health Insurance
- Health Savings Account
***APPLICATIONS SUBMITTED BY FRIDAY, JANUARY 10, 2020 WILL RECEIVE FULL CONSIDERATION***
Department/Division Purpose (brief description of main function):
This work unit exists to develop, approve, process and evaluate the college accounting and business services functions; including collection of all monies due to the college, payment of expenditures, maintain all financial records and financial reports and related activities.
Job Summary Statement (brief summary of overall responsibility of position):
All job descriptions incorporate and utilize the principles and tools of continuous improvement. This is the foundation of our accreditation through the Higher Learning Commission (HLC) Open Pathways model, which is focused on quality assurance and institutional improvement. The Open Pathway is unique in that its improvement component, the Quality Initiative, affords institutions the opportunity to pursue improvement projects that meet their current needs and aspirations. Pueblo Community College embraces continuous improvement and has adopted it as its culture and as a necessary part of every job description. In addition, all job descriptions require the utilization of available technology in the completion of the duties.
This position specifically exist to monitor the accounting programs of the College including student financial aid and grants. This position prepares financial summaries, reconciles accounting data, and documents accounting processes so the appropriate internal controls may be identified, implemented, and maintained.
Plan, manage, and examine daily activity with Fiscal Operations including supervision and review of work performed by Payroll, Accounts Payable, and Cashier staff. Ensure procedures are followed consistently to maintain proper internal controls and integrity of financial data in compliance with applicable federal laws, Colorado Revised Statues, state board, college policy, and generally accepted accounting principles. Ensure all account reconciliations are completed on a monthly or quarterly basis prior to monthly close. Reconciliations include bank, clearing accounts, coding errors classed as FOAP mismatches, Pcard, fixed asset, scholarship allowance, tuition deferrals, accounts receivable, and miscellaneous revenue.
Prepare and interpret accounting entries for all college operating units as needed for accurate Banner reporting. Provide fiscal support for Fiscal Operations. Review and approve payroll entries for each biweekly and monthly payroll. Process annual compensated absence accrual. Analyze general ledger accounts including postings from subsidiary Accounts Payable, Accounts Receivable, Payroll, Fixed Assets, and Student Financial Aid Systems. Review and approve Banner journal entries from accounting personnel, such as fund transfers, payroll department recodes, and bank transmittals to the State of Colorado.
Represent the college during the financial audit process. Prepare schedules, exhibits, and information necessary to facilitate audits by state and federal auditors. Monitor due dates with the annual audit to ensure that all appropriate spreadsheets and reports are submitted on a timely basis. Respond to auditors with proper documentation. Maintain historical financial records throughout the year in preparation for the annual audit. Revise procedures to implement audit recommendations, as needed.
Provide accounting guidance and direction of staff where functional responsibility interfaces with the units operation; i.e. bookstore, community education, workforce development, financial aid, federal and local grants. Develop, implement, test, and monitor strong internal accounting controls. Provide for internal audits of cash collections and procurement card use.
Monitor the Colorado Operations Resource Engine (CORE) transactions for general ledger, capital construction, and interagency charges. Ensure mirroring entries are completed accurately and timely. Perform monthly reconciliation of the CORE system to the college Banner accounting system. Also, prepares Exhibit J reconciliation in coordination with the System Office.
Maintain chart of accounts including attendance at the Chart of Accounts Review Committee meetings with the System Office. Prepare fund, org, and account requests as needed. Investigate and report large differences to System Office on a quarterly basis. Respond to System Office regarding payroll, student refunds, computer issues, and general accounting policies.
Prepare reports required by external constituents including audited financial statements, supporting footnotes and schedules, and state controller exhibits. Prepare quarterly variance analysis for submission to the State Board for Community Colleges and Occupational Education (SBCCOE). Prepare and/or review and post monthly financial items required for system office monitoring. Review semester rate tables, 1098T, and finalize quarterly 1099 submission to the system office, UBIT return, IPEDS reporting, HLC reporting, FISAP reporting, CDHE Report of Expenditures, and other external reporting as needed. Prepare ad-hoc external data requests for CDHE and state legislative use, as needed.
Manage the process of grant/contract/sponsored program accounting from proposal to grant closeout including ensuring compliance with federal and/or state statutes and grant regulations and the grant award contract requirements. Update indirect rate proposal and all documentation for cost pools in accordance with 2 C.F.R. 200 and other applicable federal regulations. Liaise with faculty and/or the Grant Development Director in developing grant proposals and timely reviewing proposed grant budgets prior to submission. Ensure the reasonable timeliness and accuracy of invoicing to grantors and good customer service resolving grantor questions. Represent the college, along with the grant director, in all grant monitoring and audit visits, provide documentation timely to auditors, and resolve outstanding questions.
Attend monthly System Controller and state higher education meetings and other required meetings.
Bachelor's Degree in Accounting
Licenses or Certificates:
Two years accounting experience.
Experience with subsidiary and general ledger accounting.
Experience in a position which required proficiency with Excel spreadsheets.
Experience with general ledger reconciliations.
Special knowledge, skills, and abilities:
Knowledge of generally accepted accounting principles.
Master's Degree in Accounting, or related filed
Licenses or Certificates:
One year of supervisory experience
Experience with Banner software.
Experience at a higher education institution
Journal entry corrections
Special knowledge, skills, and abilities:
Knowledge of government accounting standards for higher education institutions.
Knowledge of Colorado state capital construction procedures
BenefitsYour total compensation goes well beyond the number on your paycheck. Pueblo Community College provides generous leave, health plans and retirement contributions that add to your bottom line.While many of our benefits are listed here, eligibility for these benefits vary and may be based on hours worked and position.Pueblo Community College, as a member of the Colorado Community College System, offers a wide variety of comprehensive and rich benefit programs. Some benefits offered are: Health Benefits- Medical- Dental- VisionRetirement Savings- Employer Sponsored Plans- Individual Supplemental PlansFlexible Spending AccountsHealth Savings Account (HSA)Life InsuranceDisability CoverageAnnual and Sick LeavePaid HolidaysTuition Reimbursement