Document Scanning Associate

Swiss Post Solutions - Malvern, PA


Swiss Post Solutions (SPS) is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 15 countries across the globe. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies.

Document Preparation – Document Specialist I

  • $16-$18 dollars per hour
  • SIGN ON BONUS! Please inquire for details.
  • Temporary long-term assignment up to 1 year.

Swiss Post Solutions is a global outsourcing company focused on creating an exceptional client experience. We are undergoing organic growth and seeking several great employees for a 6 – 12 month project in Malvern, PA. Swiss Post Solutions offers a competitive benefits package including paid time off, paid holidays, medical, dental, legal and life insurance, transit program, FSA, gym membership as well additional supplemental benefits and eligibility to enroll in a 401k with company match.


The Document Preparation Specialist is an integral part of the imaging functions within the Document Processing Center. This position requires an exceptional level of customer service and attention to detail.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Predictable, reliable, punctual attendance is a required function of this job.

  • Prepare, sort, and scan all documents according to scheduled deadlines and quotas
  • File preparation, scanning, quality assurance and indexing of imaged documents
  • Perform quality checks of prepared documents
  • Maintain complete confidentiality and adhere to security restrictions set forth by Swiss Post Solutions
  • Comply with Swiss Post Solution’s device policy, including but not limited to the prohibition of cell phones, digital cameras or other imaging devices on the work floor
  • Comply with a Professional/Office-Attire dress code
  • Other duties and tasks as assigned


  • High School Diploma or equivalent; and 2 years of administrative work in an office setting (or an equivalent mix of education and experience)
  • Basic proficiency in MS Word, MS Excel, MS Outlook
  • Clear results following the completion of a criminal background check and drug screening

Skills Preferred:

  • Experience handling files and sensitive documents preferred
  • Team player
  • Receptive and adherent to instructions
  • Detail-oriented

Physical Demands:

The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit for extended periods of time; use hands to finger, handle, or feel; make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or utilize computer equipment; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and ability to match or detect differences between colors, including shades of color and brightness.

About Swiss Post Solutions

Swiss Post Solutions (SPS) is a global outsourcing organization that offers both business and document processing services. Our clients are Fortune 500 companies in sectors such as advertising, investment banking, corporate, fashion, finance, law and other professional services Swiss Post Solutions operates in more than 15 countries worldwide providing specialized support functions in areas such as Administrative, Information Technology, Mailroom, Document Production, and other Guest Services. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that leads to building careers.

Swiss Post Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics

Job Type: Temporary

Salary: $16.00 to $18.00 /hour


  • relevant: 1 year (Preferred)