Accounts Payable Clerk

Covenant House Texas - Houston, TX3.8

30+ days agoFull-time

PRIMARY FUNCTION:

In keeping with the Mission Statement and Principles of Covenant House, is responsible for all aspects of accounts payable, donations support, and general accounting support.

SPECIFIC RESPONSIBILITIES:

Accounts Payable

  • Sorts and opens incoming accounts payable mail.
  • Distributes invoices to appropriate department heads for check requests and approval; interfaces with department heads to ensure invoices are paid in a timely manner.
  • Checks all statements with vendor payment records and requests copies of invoices when necessary.
  • Processes invoices and check requests for payment; enters A/P batches into the Lawson accounting system.
  • Processes accounts payable checks and submits for signature.
  • Maintains open communication with all vendors.
  • Maintains vendor files.
  • Perform vendor research and analysis as needed.

Metro Money

  • Reconciles department metro money usage and reimburses tokens as needed.
  • Prepares monthly metro money reconciliation and journal entry.
  • Ensures sufficient metro money inventory held in safe.
  • Generates check requests to replenish token inventory.
  • Picks up tokens from Metro.

Finance

  • Prepares payroll related check requests for payment.
  • Responsible for assigned general ledger account reconciliations, including research and resolution of discrepancies.
  • May assist Financial Accountant in compiling and completing grant billings and reports.
  • Maintain all accounts payable and payroll filing.
  • Prepare benefit related Excel spreadsheets; reconcile to payroll reports.
  • Prepare and enter approved journal entries as assigned by supervisor.
  • Deposits all locally received contributions; scan deposit data to the Development Assistant.

Payroll

  • Responsible for collecting and tracking supplemental time sheets each payroll.
  • Advise payroll preparer of any missing or incomplete time sheets.
  • Assists Financial Accountant in preparing bi-weekly payroll; will serve as payroll back-up to the Financial Accountant.

Other

  • Must complete 19 hours of training per calendar year.
  • Perform other duties and responsibilities as directed by supervisor.

QUALIFICATIONS:

  • Must have 2-3 years work experience in general office administration, including general ledger account reconciliation and accounts payable functions.
  • Must have good computer skills including Microsoft Excel and Word; Lawson experience preferred
  • Must be able to operate 10-key calculator by touch.
  • Must have good organizational skills.
  • Must be comfortable sharing responsibilities in a small office setting where back-up functions are necessary.
  • Must have a valid Texas Driver’s License, and driving record acceptable to the Agency’s insurance carrier.
  • Must be able to sit for long periods of time.

Covenant House Texas is an Equal Opportunity Employer

Job Type: Full-time

Experience:

  • Accounts Payable: 2 years (Required)

Location:

  • Houston, TX (Preferred)

Work authorization:

  • United States (Preferred)