The City of Oakland is currently recruiting to fill one Project Manager III position (end dated 6/30/2019) with options to extend for an additional 2 years. Under the administrative direction of the Deputy City Administrator of Real Estate and Major Projects, the Project Manager will direct and coordinate work for a new Oakland Athletics ballpark and ancillary development. This Manager will organize, analyze, manage, monitor and direct the real estate, planning, environmental and other aspects of the process, including coordinating an interdepartmental team and managing the budget and schedule. The Project Manager's primary purpose is to ensure that negotiations, planning, design and construction occur in the most timely, efficient and seamless manner possible.
The Project Manager will work closely with the Deputy City Administrator to manage all aspects of the project, potentially involving real estate negotiation, acquisition and disposition, development agreement, California Environmental Quality Act analysis, building relocation, demolition, construction or rehabilitation, and infrastructure financing and improvements. The work will include coordination with the City Council, Oakland Athletics, public and private groups, professional groups and residents to present staff reports, explain and facilitate plans for the proposed project; management of the internal departmental review of the planning, operational, legal and other aspects of the Oakland Athletics proposed project; coordination with consultants and sub-consultants including managing studies, analysis and peer reviews; develop and administer program and project budgets, grants and infrastructure financing mechanisms.
The position requires a highly skilled and experienced professional capable of working at the speed of business with private developers, contractors, public organizations and community groups. The duties performed involve the exercise of discretion and judgment. This is a limited duration at-will position that is exempt from the City's Civil Service Rules.
Under administrative direction in multiple agencies and departments, the Project Manager III uses operational decision making in the direction and coordination of work in a division; plans, organizes, manages, and directs the review and implementation of the City's major projects; and performs related duties as assigned.
The Project Manager III is a management level classification with responsibility for the overall administration of projects in a division. Pursuant to the Oakland Charter 902(f) and Oakland Municipal Code, this position is exempt from the regulations of the Civil Service Board. Project Manager III's supervise large-scale projects that have citywide impact. Incumbents are responsible for the development, successful implementation and quality control of all aspects of the project. This level is distinguished from the Project Manager II classification, which typically manages medium size projects that could involve more than one department or require community input.
The incumbents receive administrative direction from a Director or Agency Director or other executive management staff and may exercise direction over professional, technical and clerical support staff in a unit or division.
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Examples of Duties
Duties may include, but are not limited to the following:
Plan, organize, manage, participate in and direct the work of the project including the development, successful implementation, and quality control aspects of each project.
Prepare long-range plans in coordination with City agencies/departments, other divisions and other public agencies.
Develop policies and procedures for establishing costs, schedule controls and coordinating activities.
Negotiate and administer contracts with project participants and service providers.
Resolve conflicts in a timely manner satisfying the clients needs, the designer's concepts and keep with the budgetary constraints and established schedule.
Analyze proposed and current project management regulations and develop recommendations for implementation compliance.
Prepare or review staff reports and resolutions for the City Administrator, City Council or commissions; work closely with the Council, public and private groups, professional groups and citizens to explain or coordinate plans for proposed projects and to solicit their support.
Direct the preparation and administration of project budgets.
Prepare cost forecasts, variances and critical paths including project closeout procedures.
Maintain master schedule and inform management of potential conflicts.
Manage, assign, supervise and evaluate assigned staff; provide training and staff development.
Minimum Requirements for Application
The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification.
A Bachelor's degree from an accredited college or university in public or business administration or other relevant degree for particular project assignment. A Master's degree is desirable.
Two (2) years of experience comparable to a Project Manager II with the City.
License or Certificate / Other Requirements
Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.
Additional relevant licensing or certification may be required based upon project needs or requirements.
KNOWLEDGE AND ABILITIES
Area of interest of the particular project
Principles and practices of project management; principles and practices of management and supervision
Contract negotiation and administration; conflict resolution techniques
English punctuation, syntax, language mechanics and spelling
Principles of budget development and monitoring including development of control measures to remain within budget
Personal computer systems and applications; and principles and techniques for persuasive presentation of ideas and concepts in both oral and written formats.
Prepare and administer departmental budgets
Negotiate and administer a variety of contracts
Develop and maintain positive relationships with community leaders, organizations, businesses and staff
Coordinate a variety of projects and activities inter-departmentally and with outside agencies
Plan, organize, direct and coordinate a variety of functional specialties with overlapping work areas
Supervise and direct subordinate professional and support staff
Interpret and enforce administrative/operational polices, practices and procedures
Analyze and solve problems of a complex nature
Maintain departmental and state safety standards
Analyze complex technical and administrative information and telecommunications systems problems, evaluate alternative solutions and recommend or adopt effective courses of action
Communicate effectively and persuasively in both oral and written format
Speak in large and small group settings; prepare and analyze comprehensive reports
Conduct staff meetings; exercise sound independent judgment within general policy guidelines
Establish and maintain effective work relationships with those contacted in the performance of required duties.
How to Apply
Submit an employment application and current resume (cover letter, if desired) prior to the closing time of the job announcement. Allow sufficient time to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm
If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Work stations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).
Our on-line application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time Monday - Friday.
You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.
Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration.
The City of Oakland is an EEO/ADA Employer.