Section 01-Secretary's Office
***Only current permanent classified employees of DOTD may be considered for this vacancy***
**This vacancy will be filled as an detail to special duty**
Please visit our DOTD Career Center for more information about our agency:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
For further information about this vacancy contact:
- Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.
A baccalaureate degree plus three years of professional level experience in accounting; administrative services; architecture; budgeting; economics; engineering; geography; human resources; information technology; landscape architecture; loss prevention; management analysis; policy planning; purchasing; risk analysis; project management for transportation/public works structures; in the development and implementation of a safety program to include safety education, teaching, training, facility inspection and/or accident investigation; or in the development, implementation, administration of a transportation program such as: urban/regional planning, compliance, program management or facility management in one of the following types of programs or systems: aviation, rail, marine or public transportation.
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
Paraprofessional experience in technical areas at a governmental highway/transportation agency will substitute for the professional level experience in the development, implementation, administration of a transportation program, on the basis of one year of paraprofessional level experience will substitute for six months of the professional level experience, for a maximum of three years.
Paraprofessional experience in technical areas at a governmental highway/transportation agency is defined as substantial duties performed at a public (State/Federal) transportation organization in practical or mechanical training in a highly technical engineering specialty; complex interpretation, selection, adaption and application of engineering guidelines/principles; and/or technical consultation in a highly technical engineering specialty or program function, at a pay level equivalent to or higher than the state classified TS 311.
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
FUNCTION OF WORK:
To serve as a program/project manager over a program specific to DOTD.
LEVEL OF WORK:
Broad from higher-level personnel.
May provide functional supervision over one or multiple DOTD Program Specialists, in conjunction with the management of assigned program/project.
LOCATION OF WORK:
Department of Transportation and Development (DOTD); may be used statewide as deemed appropriate by the Department of Civil Service.
Differs from DOTD Program Specialist 4 by the presence of program/project management responsibility for a specific DOTD program.
Differs from DOTD Program Supervisor by the absence of supervisory responsibilities.
Examples of Work
This position is located in the Office of the Secretary and reports directly to the Director of Local Public Assistance (LPA) Programs (Engineer 6 DCL). The DOTD is responsible for oversight of a number of federal programs providing financial assistance to local governments (referred to as sub-recipients) for capital projects. The primary functions of this position are to monitor sub-recipients for compliance with federal l aw and regulations pertaining to federal-aid programs, to address non-compliance directly or through other Department personnel of higher authority, and to directly assist the Program/Project Managers and the Sub-Recipients in resuming and maintaining compliance. The incumbent works with a high degree of independence and coordinates with others internal and externa l to the Department as necessary to complete assigned duties. The incumbent may consult with DOTD executives, administrators, managers, and staff throughout all six Offices within the Department, with officials in the Department of Culture, Recreation, and Tourism, and with officials in the Federal Highway Administration.
80% Sub-Recipient Monitoring Program
Serves as the sole Program Manager for monitoring federal-aid projects being administered by local governments (referred to as sub-recipients) for compliance with federal laws and regulations. This work entails maintaining a thorough knowledge of the various LPA programs and active LPA projects in both preconstruction and construction; compiling and maintaining a list of active sub-recipients and communicating to all responsible downline parties including Program/Project Mangers, Audit, and Financial Services among others to ensure they are aware of the population which drives their administrative requirements; com piling and monitoring the sub-recipients risk assessment final determination letters and compliance confirmation forms/audit reports received from the entities; monitoring the Internal Control Questionnaire (ICQ) form's received/expiration dates and ensuring the entity is contacted in a timely manner when an updated form i s needed; maintaining continual contact with DOTD LPA Program/Project Managers to identify potential non-compliance issues and to assist the DOTD Program/Project Managers where needed. Communicating with sub-recipients on areas of concern pertaining to compliance with federal law and regulations; and, if necessary, notifying sub-recipients of non-compliance issues through a formal letter when prompted by DOTD's Audit Section and/or DOTD's Financial Services Section.
Analyses federal regulations, which are often broad and subject to interpretation, and prepares written comments regarding program impact. Advises and makes recommendations on state policies and procedures to address changes in federal law and/or regulations in order to keep sub-recipients in compliance. Performs or assists with internal/external training for new changes in federal regulations/processes or when re-currency training needs are identified. Ensures appropriate monitoring is occurring based on identified level of project risk.
15% Sub-Recipient Project Facilitation
Assists the LPA Director and various LPA Program Managers with the administrative oversight functions of the preconstruction and construction phases of project implementation. This work may entail but is not limited to establishing and maintaining up to-date project in formation, including financial information, in LaGov Project System Management, monitoring project invoices and expenditures, assisting with training courses, communicating with the sub-recipients, assisting with project status meetings, etc.
5% Emergency/Disaster Support Activities
May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.