ADMINISTRATIVE COORDINATOR

City of Houston, TX - Houston, TX (30+ days ago)3.8


POSITION OVERVIEW
Applications Accepted from: All Persons Interested

PN 19984
Department: Housing and Community Development
Division: Public Services
Reporting Location: 601 Sawyer, Houston, TX 77007
Workdays & Hours: 8 am - 5 pm, Monday - Friday*
  • Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The City of Houston's Department of Housing and Community Development (HCDD) works to create safe, stable, and complete communities by funding projects related to affordable homes, public facilities, economic development, public services and infrastructure. Partnering with non-profit, governmental, and local entities, HCDD seeks to strengthen Houston's neighborhoods, provide true housing choice and execute the Mayor's vision for One Houston with complete communities throughout.

To achieve this vision, HCDD is seeking an Administrative Coordinator to join its team. In this position, you will supervise the implementation of Public Services policies and procedures. You will be the liaison to assigned internal/external agencies and assist in developing, organizing, monitoring and control of financial and programmatic activities to coordinate management policies, procedures and systems.

Key Responsibilities
Supports and participates in public services projects by facilitating necessary administrative operations, such as;
assisting in developing Request for Proposal / letter of agreements, evaluation process, contract negotiations, and all set up documentation for multiple projects.
preparing budgets, reports, presentations, and recommendations for all projects.
writing summaries, reports, and correspondence for both internal and external use.
Supports and participates in public services projects by ensuring payments are eligible and properly documented.
Follows-up on payment and transfers of funds to assure agencies/departments are paid.
Monitors expenses and clients served monthly. Conduct regular financial forecasts for each project.
Prepares data reports for HUD's Consolidated Annual Performance and Evaluation Review (CAPER), gather information from agencies, and report to grants management.
Monitors agency activities to assure contract compliance.
Conducts site visits twice a year, at a minimum, for each project listed in the portfolio
Resolves recipient benefit issues and provides technical assistance, as needed.
Performs professional level housing and community development work, including preparing federal and local reports, communicating with agencies and internal staff to reach resolutions to any ongoing issues.
Researches complex issues as they relate to housing and community development funded projects.

Essential Attributes
Passionate: Energetic and excited to assist with the hardest to serve populations.
Detail Oriented: Bringing the highest level of attentiveness to all work.
Motivated: Taking ownership of projects to complete them effectively and efficiently
Articulate: Display excellent written and oral communications skills, including excellent customer service.
This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.

WORKING CONDITIONS
The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required. There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations, as with occasional exposure to office chemicals and/or extensive use of a video display terminal

MINIMUM REQUIREMENTS
MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

MINIMUM EXPERIENCE REQUIREMENTS
Five years of administrative experience is required.

Professional administrative experience may be substituted for the education requirement above, on a year-for-year basis.

MINIMUM LICENSE REQUIREMENTS
Valid Texas Driver's License and compliance with the City of Houston policy on driving (A.P.2-2).

PREFERENCES

Preference will be given to candidates with:
Excellent interpersonal and collaboration skills
Superior written and verbal communication skills
Intermediate proficiency in Microsoft Word, Excel and Outlook
Experience working with Microsoft PowerPoint and Access a plus.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment relevant to job description.

SAFETY IMPACT POSITION No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 24

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: http://www.www.houstontx.gov

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Equal Employment Opportunity:
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

If you need special services or accommodations, please call 832.393.6090; TTY 7-1-1.