The Office Assistant is a member of the Facilities/Office Services Team and is responsible for maintaining the aesthetic appearance and cleanliness of a high-end office environment including common areas, meeting rooms, restrooms, and pantries.
What You Will Do
Provide a full range of office maintenance services for an office of 500+ team members on six floors
Prepare, clean, and sanitize workspaces daily, and maintain tidiness throughout the day
Maintain the aesthetic integrity of the office by monitoring and tidying (cleaning surfaces, vacuuming, spot cleaning) workspaces, printer areas, pantries, conference rooms, teaming areas, and common areas at all times
Assist staff as needed with seat changes, setting up workspaces, installing/breaking down computers, helping move items
Monitor, order, organize, office and pantry supplies
Prepare coffee service at 8:30am and monitor on an hourly basis
Assist with setup and clean-up of onsite internal and client meetings by insuring conference room tables and chairs and clean and in order, dishes and mugs are stocked and removed after meetings, assisting with food/drink setup and removal, dry-erase boards and walls are clean and paper and other materials put away after meetings.
Assist with mailroom operations as needed, including receiving and delivering packages and returns
Monitor the restrooms every 2 hours and stock supplies as needed
Back-up other Office Assistants as needed
Minimum of 3 years of similar experience in a corporate environment preferred
Must be polished and professional
Ability to work 6am - 3pm and additional hours as necessary
Ability to lift 35+ lbs.
Aptitude to take initiative, be proactive, and maintain productivity without supervision.
Ability to be a team player
Ability to multi-task in a high paced environment
Ability to step in to assist beyond general responsibilities
**The base salary range will be estimated between $50-60k plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.