Administrative Assistant

Alaris, Inc. - Lake Telemark, NJ


We are hiring a full-time Administrative Assistants to support the U.S. Army Project Manager Soldier Weapons (PM SW). Work is performed at Picatinny Arsenal, NJ. Hours of work are from 8:00 am to 4:30 pm. We are conducting interviews between September 28, 2018 to October 5, 2018.

Candidates with 5 years of experience working for the Government (preferably Army) are preferred.

Job Duties:

- Schedule appointments

- Take meeting minutes

- Verify RSVPs, create lists of meeting attendees, and send post-event surveys

- Use Defense Travel System (DTS) to make travel arrangements

- Generate travel schedules to include status of orders, itineraries, Visas, theater and country clearances using Aircraft and Personnel Automated Clearance System (APACS)

- Make transportation and accommodation arrangements

- Screen telephone calls, answer questions, and refer the calls

- Review emails

- Maintain time and attendance records in the Automated Time Attendance and Production System (ATAAPS)

- Speak with Colonel PM staff to facilitate performance standards and appraisals

- Distribute office supplies and equipment

- Prepare training forms in SAP/AEP MeSpace for requesting military and civilian personnel

Required Qualifications:

- 5 years of administrative support experience to senior Army personnel

- Knowledge of Defense Travel System (DTS), ATAAPS, General Fund Enterprise Business System (GFEBS), SAP/MeSpace, Aircraft and Personnel Automated Clearance System (APACS)

- Expertise in Microsoft Office

Job Type: Full-time

Salary: $60,000.00 /year


  • Defense Travel System: 1 year (Preferred)
  • Administrative Assistant: 5 years (Required)


  • High school (Required)