Executive Assistant

Enlivant - Chicago, IL2.3

Full-timeEstimated: $49,000 - $66,000 a year
Enlivant is seeking an Executive Assistant to join our Enlivant Support Center in Downtown Chicago!

At our core, we believe the care and service for America’s aging population is not only a moral obligation, but also an honor and a privilege. By combining our fundamental values with our mission to enrich life through meaningful relationships and vibrant communities, we seek to earn the right to be viewed as the nation’s most trusted senior living provider. We employ compassionate people with integrity who embody excellence and promote these values.

Enlivant and its subsidiaries operate more than 230 assisted living residences comprising more than 11,000 resident units across the United States. Enlivant assisted living residences are intimate, vibrant communities where our staff treats residents like family and serves them with the utmost integrity and compassion. Enlivant employs nearly 7,000 people.

The Executive Assistant will provide exceptional administrative & operational support to the CHRO and the HR/Legal department as assigned. He/she will perform advanced administrative/clerical duties as well as handle project assignments to support initiatives and strategic needs. He/she will have the ability to exercise good judgment in a variety of situations and be a strong communicator (both written and verbal). This position requires a high level of confidentiality and discretion, the ability to manage relationships both internally across the organization and externally, excellent time and project management skills, as well as mastery of logistics planning skills related to travel and calendar management. The Executive Assistant will lead projects from inception to completion with ability to work independently and with minimum supervision.

Manage calendar for internal and external meetings for CHRO and the HR/Legal team as assigned
Arrange all aspects of requested meetings, including: location, travel, accommodations, meeting rooms, catering, equipment/supplies, etc.
Coordinate all travel arrangements and reconcile expense reports
Plan and oversee office events: annual leadership conference, summer outing, holiday party, birthday celebrations, and volunteer activities
Serve as office manager, including building liaison
Manage and delegate responsibilities of reception team, including ordering office/kitchen supplies and maintaining/organizing copy/meeting/supply rooms
Serve as a collaborative member of the Human Resources and Legal teams
Manage electronical billing system for the Legal Team
Administrative/logistical support for board meetings
Additional duties as assigned

Required Qualifications

Bachelor’s Degree from an accredited college or university
Minimum of 3 years of experience supporting senior/executive leadership in a fast-paced environment
Excellent analytical, planning/organizational skills with strong attention to detail
Ability to work on competing priorities simultaneously and to turn on a dime as priorities shift
Proven ability to work under tight deadlines and pressure in a composed manner
Proven ability to handle confidential material with discretion and professionalism
Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player
Preferred Qualifications

5-7 years of experience supporting C-level executives
HR or Legal business exposure
Strong knowledge of MS Office; Excel, Word, PowerPoint, Outlook and Concur
Budget oversight
Electronic billing oversight (i.e. The Legal Tracker)

Enlivant provides equal employment opportunities for qualified individuals and does not discriminate in employment on the basis of race, color, national origin, age, disability or other prohibited basis.

Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.