Senior Materials Management Specialist - Cardiac Cath Lab

Beth Israel Deaconess Medical Center - Boston, MA4.0

Full-timeEstimated: $43,000 - $59,000 a year
Department Description: The Cardiac Catheterization Laboratory consist of 4 procedures rooms and 3 hybrid procedures rooms in the OR. The lab offers a comprehensive range of cardiac and peripheral vascular procedures performed by nationally recognized cardiac interventionist. The structural heart program is comprised of transcatheter aortic valve replacement (TAVR), valvuloplasty, PFO, ASD, VSD, mitraclip, septal artery ablation.

Job Location: Boston, MA

Req ID: 26492BR

Job Summary: Performs the physical and administrative tasks involved in purchase order fulfillment, shipping, receiving, storing and distributing of materials, parts, supplies and equipment for the Cardiology procedural areas including the Cardiac Catheterization Lab, Electrophysiology Lab, and Holding Area. Reports to the Technical Director of Interventional Cardiology.

Essential Responsibilities:
Creates and sustains process to perform daily review of departmental par levels and daily inventory usage reports. Responsible for creating/submitting/approving appropriate purchase orders for inventory replenishment.
Creates and sustains processes for daily/weekly/monthly/annual cycle counts. Ensures accuracy of all on-hand inventory in various systems. Manages expiring inventory, and responsible for following proper guidelines for item returns.
Coordinates with Mat. Mgmt. Spec. to assess volume trends based on daily Interventional Cardiology schedule. Reports monthly to leadership team regarding emerging usage/ordering trends.
Foster and maintain open lines of communication with vendors to stay apprised of supply chain issues, backorders, comparable replacements, delivery schedule changes, policy changes, etc. Meets with vendors as needed to assist Technical Director in managing vendor relationships.
Communicate effectively with support staff, technologists, nurses, and physicians regarding all inventory related matters. Proactively communicates with physicians and staff to ensure that inventory needs are being met.

Required Qualifications:
High School diploma or GED required. Bachelor's degree in healthcare preferred.
3-5 years related work experience required.
Experience in an operational or health care setting with materials management.
Demonstrated knowledge of GE MacLab System.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Preferred Qualifications:
Clinical experience in Cardiology.

Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
Problem Solving: Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues.
Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job:
Medium work: Exerting up to 50 pounds of force occasionally and or up to 20 pounds of force frequently. Job is physical in nature and employee needs to stand and/or move around through the majority of their shift.