Receptionist, Bakery

ARYZTA Careers - Northlake, IL3.2

City & State: Northlake, IL, US, 60164
Job Category: Administrative
ARYZTA is a global baking company with a Passion for Good Food. We provide our retail and foodservice customers with a portfolio of bakery solutions so they can deliver memorable, delicious food to consumers. With operations in the United States, Canada, South America, Europe, Asia, Australia and New Zealand, ARYZTA has become a global leader in the baked goods industry and one of the largest specialty bakery companies in the world. Our leading bakery brands in North America include La Brea Bakery®, Otis Spunkmeyer®, and Oakrun Farm Bakery®. We have 58 state-of-the-art bakeries and kitchens around the globe, with 26 of those in North America, and are committed to driving innovation, predicting upcoming consumer trends and flavors, and exceeding our customers’ expectations. The Americas team champions the values of Integrity, Ownership, Customer Focus, Creativity and Care to help us deliver on People Safety, Food Safety, Quality and Collaboration.

Job Title / Business Title

Administrative Assistant-Receptionist

Northlake, IL USA

Reporting to

General Manager…HR Manager
Key Accountabilities

Budget Scope:
  • Interfaces with Plant Support Center staff where applicable.
  • Establishes and maintains effective working relationships and two-way communication with co-workers and other personnel throughout the Company.
General Description: Provides Administrative Assistant to all plant departments: Supports and assists in employee recruitment and benefit programs for the organization. Performs receptionist and general office duties in an efficient and effective manner to achieve the administrative support objectives of the location.

Greets visitors courteously, determines their needs and directs them to the appropriate staff member.
Responsible to ensure all visitors are in proper compliance prior to entry into facility
Operates telephone system, fax, and copier equipment and coordinates maintenance and repair.
Provides clerical support to the General Manager, including timely and accurate reports and
record-keeping; Participates in and performs other related projects as assigned.

Provides clerical and administrative support for location management, including timely and accurate reports
Supports HR department for setup information on both s accurate setup of information on both ADP systems for all employees pertaining to employment and benefit plans.
Assist in changing form documents for department, classification and position transfers and obtains appropriate approvals.
Updates information to systems; Inputs data as assigned in support of Departments.
Assist in maintaining company benefit plans.
Assists the HR department in all new employee orientation and enrolments within the first week of employment.
Follow all Good Manufacturing Practices/Food Safety Practices
Assist with new employee to ensure receipt of all required employment and enrolment forms.
Coordinates location employee recognition and event programs; (such as – Safety Day, Co Picnic, Holiday luncheon)
Processes all incoming/outgoing mail from the U.S. Post Office, courier service and express mail service.
Orders office/kitchen supplies and maintains supply room and kitchen area
Be proactive in preparing for all daily needs; Ensure all documents required are filled out for training requirements and develop additional as needed
Maintain area clean and organized; Provides routine information to the public.
Support quality control programs to ensure production procedures are in compliance with best practices food safety and quality standards.
Skills, Experience & Qualifications

Education/Experience Requirements: Min-Experience Level 2 to 3 years; Min-EDU Level 12 years, Proficient in Microsoft Office, Excel, and Data Entry Desirable Experience Level: 5 years Desirable EDU Level: 16 years, Proficient in Microsoft Office, Excel and Data Entry

Physical Requirements: While performing the duties of this job, employee is regularly required to stand, walk, use hands, handle or feel objects, tools or controls. Ability to lift up to 50 lbs; Use a computer keyboard and monitor for more than 25% of total work time.

ARYZTA is proud to be an Affirmative Action/Equal Opportunity Employer(AA/EOE)