The Portfolio Project Manager I is selected by and accountable to the Health and Human Services Commission (HHSC) Chief Information Officer (CIO). The position performs advanced (senior-level) Information Technology (IT) portfolio management work. Work involves establishing and operating uniform principles, practices and processes for IT project, program and portfolio management HHS system-wide; establishing the strategic IT portfolio plan; coordinating the planning and initiation of a portfolio of projects at various levels of completion; monitoring the progress, budgets, and schedules of portfolios; and communicating with portfolio and project stakeholders, management, and other relevant parties. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and
performs other duties as assigned.
(20%) Provides leadership of HHS IT project portfolio management for all technology projects; provides
project guidance and training to ensure projects are implemented in accordance with applicable federal
and state law and HHS System and agency IT policies; standardizes PMO functions and provides
consistent expectations to ensure project managers operate as a cohesive team that works across the
HHS system; establishes goals and objectives that support overall strategies.
(25%) Plans, develops, and approves schedules, priorities, and standards for achieving goals; assures
that applicable HHS system and agency IT policies, standards, and procedures are followed;
establishes, implements, coordinates, monitors and evaluates supplemental policies, standards, and
procedures pertinent to IT project, program and portfolio management are integrated and consistent
with HHS and agency IT policy and applicable laws; reviews guidelines, procedures, rules, and
regulations, and monitors compliance.
(25%) Supports information collection and reporting to entities such as the HHS system, the Texas
Department of Information Resources (DIR) and Federal Agencies; manages expenditures to assure
allocated budget is not exceeded and in accordance with applicable laws, policies, and procedures;
reviews and approves management, productivity, and financial reports and studies; reviews budgets
and provides input to PMO Director for final approval; assures that the selection, supervision,
development, and work environment of employees and contractors is in accordance with applicable
laws, policies, and procedures.
(20%) Plans and manages the PPM portion of IT PMO division initiatives; directs the development of
plans that include stakeholder perspectives and consideration of cost and benefits; implements plans in
accordance with federal, state, HHS system and agency standards and guidelines; develops goals and
objectives consistent with the HHS System and agency strategic plan; communicates decisions and
instructions to executive management, data owners, and end users to minimize disruption to business operations; works in coordination with the HHS IT PMO leadership team and HHS system IT directors
to identify and resolve PPM-related issues. Provides leadership, guidance and assistance to HHS IT
staff; develops and implements program technology evaluation activities.
(10%) Hires and manages staff and recommends appropriate personnel actions. Provides direct reports with work assignments, clear direction on responsibilities and performance expectations.
Conducts performance evaluations. Oversees the development and advancement of staff through
training and development plans. Disseminates information and management decisions to staff
regarding departmental activities. Provides staff with tools and information needed to carry out their
responsibilities successfully. Reviews and approves leave and carries out other expected human
resources activities. Provides direction to subordinate managers regarding activities and operations of
their functional areas and oversees the improvement of the program operations.
Knowledge Skills Abilities:
Experience in IT project management (7+ years); Current PMP Certification or equivalent; Deployment and testing of network infrastructure and devices. Ability to learn HHS organizational structures, policies and procedures, rules and regulations. Ability to establish programgoals and objectives that support the HHS strategic plan. Ability to plan and coordinate complex information technology projects. Ability to effectively communicate complex information to a variety ofaudiences, verbally and in writing. Ability to plan, direct and coordinate work activities as wellas supervise andevaluate the work of others. Ability to analyze complex information and develop plans toaddress identified issues. Knowledge of leading state government IT project portfolios andoverseeing complex information technology projects and programs. Knowledge of DIR’s Texas Project
Delivery Framework. Knowledge of Project, program and portfolio management principles and practices. Skill in defining customer requirements, securing project approval, establishing plans, managing
budgeted resources, andassessing achievement of goals. Skill in problem solving and conflict resolution. Skill in effectively supervising staff by providing leadership, exercising authority, promoting employee
development, and modeling and encouraging effective working relationships with stakeholders.
Skilled in negotiation, conflict resolution, decision-making, oral and written communication, and leadership.
Registration or Licensure Requirements:
Initial Selection Criteria:
Project Management Professional (PMP), Program Management Professional (PgMP) or Portfolio Management Professional (PfMP) certification preferred. Graduation from an accredited four-year college or university with major course work in a field relevant to the assignment is generally preferred. Experience in portfolio management and/or enterprise project management in relevant areas of project assignment. Experience and education may be substituted for one another
Note: There may be no military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.