Overall Staff Officer

KAPS Solutions - Springfield, VA

Full-time
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Job Description

Both ACTIVE TS/SCI IS REQUIRED FOR THIS POSITION

EDUCATION AND/OR EXPERIENCE REQUIRED:

  • Shall have a Bachelor’s Degree or equivalent experience in the related field. Shall have a minimum 11 years experience in the Office Management/Staff Officer field

POSITION REQUIREMENTS:

  • The candidate shall have demonstrated experience working with executive-level clients in IC, NGA, DoD or Federal government.
  • The candidate shall have demonstrated experience in proofreading, technical writing and editing for grammar.
  • The candidate shall have demonstrated experience utilizing MS Office Suite (MS Word, Excel, PowerPoint, Outlook.).
  • Demonstrated experience applying analytic and critical thinking skills identify needs and requirements for process improvement recommendations within IC, NGA, DoD or Federal government.

*Desired: Demonstrated experience coordinating actions with the Executive Secretariat in the IC, NGA, DoD or Federal government. Demonstrated experience leading special projects in the IC, NGA, DoD or Federal government. Demonstrated Experience managing taskers at the Directorate level or higher in an IC, NGA, DoD or Federal government environment. Demonstrated experience utilizing the Defense Travel System (DTS); Mission Execution Tracker (MET) to track and schedule travel. Demonstrated experience utilizing Peoplesoft.

Demonstrated ability to work with and adapt to personnel at all levels; deal with high visibility situations and work effectively under the pressure of rigid deadlines Managing taskers at a Directorate level and or Coordinating actions with the NGA Executive Secretariat. 

JOB DESCRIPTION: The candidate should be able to independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in developing, explaining and supporting policy implementation. The candidate will use the skill of problem identification, analysis, and resolution is central to the effective conduct of their activities as is the ability to work from an Agency perspective. Provides general or specialized administrative support to NGA offices and programs. They develop pertinent information and provide to the Government POC for communication to varied audiences (e.g. NGA, DoD, IC, Federal Government, Congress, the media, the public, the international community, and private industry) by extracting and organizing information for briefings, read-ahead and other materials and/or recording and publishing Meeting Minutes with particular attention to detail and quality.

The candidate will also have duties which will involve (scheduling and coordinating meetings, calendars, travel and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepares routine correspondence in accordance with NGA standards; prepares and distributes briefing and read-ahead materials; maintaining office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves).

Experience in taking instructions, meeting deadlines, and completing assignments or actions in accordance with established administrative processes and procedures. General office administrative process, procedure, and PC software knowledge. Comprehensive understanding of Microsoft Office Applications.

Apply knowledge and understanding of complex issues, policies, and objectives. Perform a wide range of functions and tasks which require vision and proficiency in developing, explaining, and implementing policy and guidance, which require vision, leadership, and proficiency in developing, explaining and supporting policy implementation. Develop pertinent information and communicate it to various audiences in a timely through written and oral briefings, white papers, and other media.

Research and analyze issues rooted in existing laws, policies, and mission responsibilities to identify inconsistencies and anomalies that may play a role in SI’s administration. 

Contribute to internal office policy development and clarification to ensure mission objectives.  Communicate effectively with people at all staff levels, both internal and external to the organization.

Recommend operating procedures to improve workflow to ensure consistency of methods.

Apply strong analytic and critical thinking skills to identify needs and requirements for process improvement recommendations. Ensure the timely execution of internal and external taskings, to include preparing for meetings and special events. Coordinating actions with the NGA Executive Secretariat Monitor, maintain status, and provide weekly reporting on open actions .

Tracking actions to a thorough, professional and on-time completion, to include determining appropriateness of responses, taking appropriate action to ensure responses are provided by the due date, and coordinating with internal and external action officers as required .

Provide guidance and direction to SI office-level suspense coordinators and action officers to ensure successful program execution throughout the Directorate.

Manage electronic tracking and processing systems at the NGA and SI levels.

Skilled in problem identification, analysis, and resolution.

Directs the activities of other staff as necessary on activities related to the specified field and special projects.

Experience working the design of new processes and documenting improvements and the ability to direct implementation activities. Experience working with executive-level clients.

Provides administrative and technical support as tasked, to include: filing; answering phone; maintenance of schedules/calendars for senior personnel; maintaining organization charts and emergency contact information/recall rosters; establishing and maintaining hard-copy and electronic files; event/meeting coordination; generating weekly reports and create presentations; track/coordinate/monitor internal and external tasks; review/edit incoming and outgoing correspondence for accuracy, content and quality; coordinate and maintain travel plans, schedules and expense reports using DTS/MET; assist in the review and update of standard operating procedures (SOPs). Lead and perform on special projects, as required. Ensure timely delivery of products and services to meet master schedules and program milestones. Escort visitors and in specialized areas.

Attend weekly organization staff and working group meetings; prepare and distribute meeting minutes. Familiarity with DoD and Intelligence Community (IC) regulations, directives and policies a plus. Managing taskers at a Directorate level.

Provides administrative and technical support as tasked, to include: filing; answering phone; maintenance of schedules/calendars for senior personnel; maintaining organization charts and emergency contact information/recall rosters; establishing and maintaining hard-copy and electronic files; event/meeting coordination; generating weekly reports and create presentations; track/coordinate/monitor internal and external tasks; review/edit incoming and outgoing correspondence for accuracy, content and quality; coordinate and maintain travel plans, schedules and expense reports using DTS/MET; assist in the review and update of standard operating procedures (SOPs); manage taskers at a Directorate level. Experience working the design of new processes and documenting improvements and the ability to direct implementation activities

Job Type: Full-time

Job Type: Full-time

Education:

  • Bachelor's (Preferred)

License:

  • Both Active TS/SCI (Required)