Proposal Coordinator

Bart & Associates, Inc. - McLean, VA (30+ days ago)

Provide support as required for all stages of the proposal development process from opportunity identification through proposal submission
  • Coordinate production of schedules, outlines, compliance matrices, proposal kickoffs, and other proposal meetings
  • Facilitate and coordinate proposal reviews (color team reviews)
  • Ensure accuracy of the proposal core data/information on templates and check drafts throughout the proposal process, especially following document recovery from color team reviews
  • Serve as the scribe for working group sessions and major proposal meetings, recording status and action items, and getting the information distributed to the attendees in a timely manner following the session/meeting
  • Research, prepare, and edit documents; format and proof the response multiple authors/reviewers for a consistent and professional response; decipher and eliminate redundant information
  • Interface with writers and subject matter experts in coordinating/preparing the response documents
  • Participate in the creation of proposals and multi-media presentation materials.
  • Review all communication for grammar, formatting, punctuation, etc.
  • Perform desktop publishing in MS Word, and other tools (e.g. Adobe Acrobat) to ensure proposal documents are properly formatted, compliant with RFP requirements, easy to read, and visually appealing
  • Adhere to style guide and reinforce that proposal team authors adhere to all such style guides
  • Support coordinating logistics and producing materials needed for review sessions and meetings related to the proposal life cycle process.
    • Additional duties as assigned


    Bachelor’s Degree or equivalent work experience

    • Minimum of 1-2 years of work experience, preferably writing, editing, and proofreading
    • Experience supporting proposals in Government contracting highly desired
    • Must possess excellent written and verbal communication skills (in English), including grammar, spelling, and punctuation
    • Must be proficient in Microsoft Word (formatting and styles) and at least intermediate level in Microsoft Excel and PowerPoint; Adobe Acrobat and Visio skills desired
    • Strong time management and organizational skills
    • Must be able to work effectively under time constraints in a dynamic environment, while maintaining a high level of attention to detail
    • Willingness and ability to work a standard 9 am-5 pm schedule and overtime as necessary to meet project deadlines

    We are proud of our diverse environment, EOE, M/F/Disability/Vet.