Executive Assistant - Office of University Communications

Howard University - Washington, DC (30+ days ago)3.9


Howard University Mission
Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world.

Position Compensation
Salary commensurate with qualifications, education & University guidelines.

Position Information

BASIC FUNCTION:
The Executive Assistant provides executive administrative support to the Vice President & Chief Communications Officer, maintaining a high level of confidentiality as required. Under direction, performs professional, administrative work involving moderate responsibility, complexity and variety. He/she makes efficient use of resources to help achieve departmental goals. Performs administrative, research and technical duties related to one or more of the following: human resources, budgeting, purchasing, management analysis, property management or other related areas of administrative management.

SUPERVISORY:
None

NATURE AND SCOPE:
Internal and external contacts include executives, administrators and employees from all divisions and departments across the enterprise. External contacts include auditors, representatives from federal, state and local regulatory agencies and vendors.

PRINCIPAL ACCOUNTABILITIES:
Manages and coordinates the VP & Chief Communications Officer’s schedule, internal and external call volume, prepares and formats presentations, handles information requests, takes meeting minutes, prepares correspondence, etc.
Initiates routing administrative procedures to monitor and control expenditures for programs and/or small work units.
Assists the Communications team with various duties involving contacting media, preparation of press kits, backgrounders and parking accommodations.
Collaborates with related campus academic and administrative departments to assure all planning issues are addressed in a way that is representative of a world-class university.
Assists with reconciliation of monthly financial reports using the internal accounting systems: reviews expenses, manages the purchase requisition process, maintains and reviews purchasing and travel card transactions, accounts payable, monitoring revenue and reimbursements for campus filming.
Writes memos, reports and other correspondence on behalf of the Vice President. Conducts training courses on administrative policies and procedures for OUC. Gives technical assistance to staff on administrative assignments.
Performs other job related duties as assigned.

CORE COMPETENCIES:
Considerable knowledge of administrative practices and procedures and budgeting.
Customer-service oriented and excellent interpersonal skills
Excellent oral and written communications skills, including professional style writing.
Strong writing and editing skills.
Must be proficient in Microsoft Office Suite, including Excel, Word, Power Point.
Proven ability to juggle multiple priorities and meet deadlines. Excellent organizational and time management skills.
Collaborative, team-player.
Ability to establish priorities, meet deadlines and deliver quality customer service.
Ability to think critically and analytically.
Demonstrated attention to detail to ensure accuracy of information.
Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the public, and work effectively with people from a variety of culturally diverse backgrounds.

MINIMUM REQUIREMENTS:
Bachelor’s degree or related experience, education or training in which one has gained the knowledge, skills, and abilities required for full performance of the job may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Minimum of 3 years of experience, preferably in communications, media or related environment.

Note: This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not to be construed as a contract for employment.

Equal Employment Opportunity
The University does not discriminate on the basis of race, color, national and ethnic origin, sex, marital status, religion, or disability. Veteran status and people with disabilities are encouraged to apply.

Inquiries regarding provisions for persons with disabilities, equal employment opportunity and Title IX should be directed to the Office of Employee Relations and Equal Employment Opportunity at (202) 202-806-1316.