Position Overview
The Office Assistant supports the team by creating a welcoming environment while supporting the monitoring and maintenance of office operations.
Essential Job Functions/Duties:
· Greet and welcome clients, co-workers, and visitors as soon as they arrive at the office. Maintain office security by following safety procedures and controlling access via the reception desk.
· Direct visitors to the appropriate person and office.
· Efficiently answer calls on multi-line phone system using professional courtesy and directing calls as appropriate.
· Receive, sort and distribute daily mail/deliveries.
· Manage company calendars and scheduling.
· Prepare conference rooms for client and staff meetings.
· Coordinate food, beverage and activities for team events and meetings.
· Assist in document procurement, data entry, and organization of files.
· Perform other administrative duties such as data entry, filing, photocopying, transcribing and faxing.
· Effectively organize workflow to maximize the value of time worked.
· Ensure office and break room is tidy and presentable and adequately stocked with supplies.
· Maintain supply inventory; order supplies as needed.
· Oversee office equipment, loading paper, changing ink, minor fixes as necessary.
· Perform courier duties; plan the most efficient route to coordinate deliveries, pick-ups and tasks.
· Accurately record and report mileage and time allocated for courier duties.
· Complete occasional light manual office work tasks, ie. Moving furniture, stocking/cleaning team refrigerator, maintaining break room, wipe conference tables/chairs/desks as needed, etc.
· Take initiative to create processes to benefit the office and the Company.
· Comply with the company policies and procedures.
· Committed to a team-centered approach with a willingness to help everyone on the team as needed.
Required Qualifications:
- Proven work experience as an Office Administrator, Administrative Assistnt,Receptionist, Front Office Representative or similar role preferred.
- Proficiency in Microsoft Office Suite to include Word, Excel and Outlook required.
- Exceptional organizational and project management abilities.
- Ability to work well with others.
- Hands-on experience with office equipment (e.g. fax machines and printers).
- Professional attitude and appearance.
- Articulate written and verbal communication skills.
- Ability to be detail oriented.
- Ability to be resourceful and solution-driven when issues arise.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Self-starter who takes initiative to create systems and find solutions to issues.
- Customer service attitude.
- Dependable work ethic.
- High school diploma or equivalent.
- Valid Drivers’ license.
- Reliable vehicle.
Physical & Mental Demands and Working Conditions: Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Position requires 20%+ travel within the local area, traveling to office and business locations to conduct business transactions. This involves exposure to weather conditions, traveling distances to and from buildings, and operating a vehicle.
· Must be able to remain in a stationary position when in the office.
· Frequently communicates with co-workers and clients in person and over the telephone to answer questions and provide assistance.
· Must be able to articulate concepts and ideas in a clear, concise and accurate manner.
· Must have the ability to assess problems and provide solutions and use good judgment.
· Ability to reach with hands and arms, lift up to 40 pounds, climb/balance, stoop/kneel/crouch/crawl and push/pull file cabinet drawers.
· Must be able to identify and assess information on computer screens and written reports and documentation and record accurate written and electronic messages and reports.
· Requires the ability to distinguish letters or symbols and eye/hand coordination.
· Ability to Comply to the Company Drug and Alcohol Policy as a requirement of a position that could adversely affect the safety of others.
Job Type: Full-time
Pay: From $15.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Henderson, NV 89052 (Required)
Ability to Relocate:
- Henderson, NV 89052: Relocate before starting work (Required)
Work Location: In person
