Spectator Venues Program Manager (Spectator Facilities & Development Manager) - Revised Closing Date

City of Portland, OR - Portland, OR4.0

The City of Portland's Office of Management and Finance is seeking a Spectator Venues Program Manager.

Effective December 2018 the City of Portland will adopt a new classification and compensation structure, adjusting the pay range of this role to ($5,817 - $10,526). Under the new structure this position will be classified as (Analyst III). An overview of the new classification and compensation structure is available here https://www.portlandoregon.gov/bhr/77674.

Under minimal supervision, the Spectator Venues Program Manager manages and oversees the Spectator Venues Program and the Spectator Venues and Visitor Activities Fund. The position is responsible for all aspects of the program, including management of program staff and contracted consultants, management of significant external relationships, development and oversight of complex contractual agreements with facilities operators, managing capital construction and professional service contract procurement processes, project oversight for high value capital construction and public works projects, review and approval of maintenance and repair activities at program venues, and preparation of information for internal and external stakeholders.

About the Spectator Venues Program
The Spectator Venues Program is a small work unit within the Office of Management & Finance's Strategic Projects and Opportunities Team. The program has complex responsibilities for all aspects of development and oversight of specialized City physical assets with FY 2016-17 value in excess of $500 million and other real property assets; financial management of a segregated enterprise Fund with FY 2016-17 annual budget in excess of $16 million; oversight of a broad range of public works construction projects with values between $100,000 and $50 million; and the coordination of efforts related to transient lodging tax programs impacting City revenues of approximately $40 million in FY 2016-17.

Program staff, which consists of 2 FTE (this position and the Spectator Facilities and Development Coordinator), serve as the City's principal liaisons to key external stakeholders in both public and private sectors, including high level executives in sports and tourism industries. Venues within the program portfolio are home to major and minor league sports teams, with annual event attendance over 3 million people as well as hosts to a broad range of cultural, arts and civic events (concerts, symphony, opera, ballet, touring Broadway shows, high school and college graduations, lectures and community theater). Specific program activities and responsibilities include oversight and management of contract negotiation, development and administration; monitoring facility operations; oversight and / or implementation of maintenance, repair and capital improvement projects; and stakeholder relationships between Bureau/City interests and external partners and parties related to the City's spectator and performing arts venues, including the Veterans Memorial Coliseum (VMC), Rose Quarter (RQ) parking garages and properties, Providence Park, and the Portland'5 Centers for the Arts.

The program's sole funding is from the Spectator Venues and Visitor Activities Fund, a self sustaining enterprise Fund established to budget, monitor, and account for resources and requirements for the facilities and program activities, including debt service payments.

In addition, the program provides the City's primary staff oversight for a variety of travel, tourism, sports, and arts/cultural activities, efforts, and initiatives that impact local, regional and state economic factors, such as sporting events, sports franchises, and transient lodging taxes. Program staff serve as the City's primary liaisons to key external stakeholders including Travel Portland, Travel Oregon, the Oregon Sports Authority, Oregon Schools Activities Association, Metro's Visitor Venues division, the Visitor Development Board, and the Visitor Development Initiative. In 2016, travel and tourism accounted for more than 37,000 jobs in the Portland region and generated more than $130 million in local tax revenue.

The program staff provides support to the Chief Administrative Officer (CAO), Deputy CAO, other Bureaus, and elected officials on local, regional and state policy, regulation, planning and implementation activities and efforts that impact program facilities and travel and tourism related economic development and taxation.

About the City of Portland
The City of Portland comprises an area of approximately 145 square miles in northwestern Oregon. With a 2016 population estimated at 627,000, Portland is the center of commerce, industry, transportation, finance, and services for a metropolitan area with a 2016 population estimated at 2.4 million people. Portland is the county seat of Multnomah County, and is the largest city in Oregon and the second largest city in the Pacific Northwest.

Lauded as one of the best places to live in America, Portland has a vibrant downtown, diverse neighborhoods, natural beauty, good schools and friendly people. Portland is listed among the top 25 arts destinations in the United States, named one of the best cycling cities in North America, and is one of America's best walking towns. Portland maintains deep ties to the Pacific Northwest's natural beauty, with Mount Hood, the Cascade Mountain Range and the renowned Oregon Coast each just over an hour away. There are 37,000 acres of parks and green spaces within the metropolitan area, including the 5,000-acre Forest Park, the largest urban wilderness in the U.S. Average temperatures range between 34° in winter to 80° in summer and Portland receives 37" of rain annually, less than Seattle, Houston, Baltimore, Boston and Atlanta.

Portland has a reputation for being unique, and our governance structure is no exception. Portland voters adopted the commission form of government in 1913, and over 100 years later, Portland is the only large city in the country continuing to operate under this structure. The five members of the City Council are each elected at-large, and have legislative, administrative, and quasi-judicial responsibilities. The Mayor assigns bureaus to each Council member. The Mayor is the Commissioner-in-charge of the Office of Management and Finance (OMF) and other key City bureaus.

Why join the City of Portland?
Portland is a full-service city with approximately 6,000 represented and non-represented permanent employees and a budget of over $4.1 billion. The City has maintained its triple-A bond rating for over 40 years, reflecting its strong financial management policies and practices.

The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage is available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland also participates in PERS, the Oregon Public Employees Retirement System. For more information on the City of Portland's benefits please click here.

About You

The successful candidate will be able to demonstrate:
superior skills in organizing and directing a large, complex public sector program of work implemented by a small team that requires significant coordination with elected and/or appointed leaders, organization managers and staff, contractors and external stakeholders;
knowledge of a broad range of topics related to oversight of complex legal agreements, spectator and performing arts facilities, the economic impacts of sports and cultural venues and travel and tourism, and budget oversight and Fund management;
excellent written and verbal communication skills and proven ability to establish high functioning relationships with internal and external individuals and organizations;
the ability to work independently using initiative, critical thinking, keen political acumen, sound judgment and attention to detail to establish and implement a program of work that achieves multiple desired outcomes.
7+ years of relevant work experience is desired, but not required.

All of the following minimum qualifications are required for this position:
Knowledge of the principles and practices of public administration, including budget, purchasing, contract administration and oversight, financial management.
Strong ability to analyze and make sound recommendations and decisions on highly complex and sensitive management, operational, organizational, program, financing, intergovernmental, legislative and political issues.
Ability to communicate effectively, in writing and orally, including through presentation of complex information, with a diverse range of audiences, including community stakeholders, representatives from other City bureaus and outside partner agencies, private sector operators and tenant, and elected officials.
Strong ability to effectively represent and negotiate on behalf of the City, including complex intergovernmental and public/private partnership contracts and agreements.
Ability to establish and maintain effective cooperative and collaborative working relationships with elected officials, all levels of organization management, other elected and appointed governmental officials, other divisions and bureaus, employees, representatives of operators, lessees, contractors, expert consultants, community and business groups, and others encountered in the course of work.
Ability to apply sound, creative problem-solving techniques to resolve difficult program issues and problems, to analyze and evaluate contracting and financing problems, evaluate alternatives, reach sound conclusions and develop effective solutions.

An evaluation of each applicant's training and experience, as demonstrated in their cover letter and resume weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on an equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Recruitment Timeline:
Position Posted: 09/17/18 - 10/08/18
Applications Reviewed: 10/09/18 - 10/17/18
Selection Interview(s) - 1st Round: Week of 10/29/18
Selection Interview(s) - 2nd Round: Week of 11/12/18
Job Offer: Week of 11/26/18
Please note: All timelines are approximate and subject to change.

Application Instructions

Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your resume should support the details described in the cover letter.
If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
Your résumé and cover letter should be no more than a total of four (4) pages combined.
Please note, all completed applications for this position must be submitted no later than 11:59 pm, on the closing date of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.

If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.
Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

Non-citizen applicants must be authorized to work in the United States at time of application.

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.

Teresa Dahrens, Senior Human Resources Analyst
Bureau of Human Resources
(503) 823-4516