Accountant

Harvard University - Cambridge, MA4.3

Full-time
Job CodeF0056P Accountant II Job-Specific Responsibilities Reporting to the Controller, the Accountant will be a key contributor to the SEAS Finance office. The Accountant is part of a team who collectively manage the accounting operations of the school and work together to enhance the control environment by establishing and monitoring effective processes and systems; ensuring accurate and timely financial reporting and adherence to GAAP; and compliance with school and university policies and procedures. He or she will provide support and advice to deal with special projects and analysis that relate to SEAS operations, policy development and documentation, process analysis, management decision-making tools, and compliance. In addition to the core duties noted above, the Accountant may be responsible for the following:
  • Promote a customer service environment, including providing support to multiple constituents, both internal and external to Harvard such as central, faculty, staff, researchers, and students.

  • Develop knowledge related to SEAS accounting structure, including both income statement and balance sheet accounts.

  • Assist with the maintenance of a strong internal control environment by ensuring compliance with university policy and procedures, including review, analysis, revision and documentation of policies and procedures.

  • Aid in the administration of unrestricted and restricted gift and endowment funds and perform quarterly restricted funds monitoring procedures to ensure funds are managed in compliance with university financial policies and with donor terms.

  • Serve as a key liaison to FAS Capital Assets Team and support the facilitation and management of property, plant and equipment.

  • Assist with orderly, timely and accurate financial close processes (monthly, quarterly, and annually).

  • Prepare journal entries to record or adjust accounting transactions in accordance with GAAP, SEAS and university policies.

  • Support the development of quarterly analyses of financial results and compile and prepare other financial reports, charts, tables, exhibits and other ad hoc analyses as requested by management.

  • Maintain Accounts Receivable invoicing and collection, consisting primarily of student tuition and salary invoices. Work with the Office of Academic Programs, Payroll, and external institutions to determine appropriate billings, collect POs, set up customers, calculate billings and related coding, and follow up on collections.

  • Manage accounting aspects of SEAS Service Center, the Scientific Instrumentation Shop (SIS), in accordance with federal and university Service Center policies. Review expenses for federal allowability, develop rates, manage the shop’s Accounts Receivable process, internal billings, monitor financials to ensure a break-even result, and work with the shop’s Director to develop performance metrics and financial reports.

  • Assist in the review and monitoring of access to Financial Systems.

  • Develop a network of peers at other schools or in central administration to share and leverage best practices.

  • Other duties as assigned.

Typical Core Duties
  • Prepare and post journal entries
  • Perform monthly, quarterly, and year end closings
  • Prepare account reconciliations ensuring appropriate documentation, identifying variances, reconciling balances, and updating descriptions
  • Prepare financial reports
  • Act as an accounting resource for a school/unit’s financial community
  • May assist in tax or financial statement preparation
  • Ensure financial compliance with University policies and procedures, audit and accounting disclosure requirements, and applicable legal rules and regulations

Basic Qualifications
  • Bachelor's degree in Accounting or equivalent work experience required
  • Minimum of 3 years’ relevant work experience

Additional Qualifications
  • Public Accounting/Big 4 (3+years) is a plus
  • CPA is a plus
  • Knowledge of Microsoft Office Suite, intermediate excel skills
  • Demonstrated project management and leadership skills
  • Exceptional customer service skills
  • Excellent organizational skills
  • Must have strong analytical and problem-solving skills
  • Excellent written and verbal communication skills
  • Working knowledge of basic accounting principles
  • Demonstrated experience with financial systems and data query tools

Working Conditions
  • Work is performed in an office setting

Additional Information

Please submit a resume and cover letter.

Please note that SEAS is not able to provide visa sponsorship for this position.

Commitment to Diversity

SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.

Many SEAS employees are eligible for Flexible Work Arrangements, which may be explored during the interview process.

The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard’s teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu .

Job Function

Finance

Sub-Unit

-

Location

USA - MA - Cambridge

Department

SEAS Finance

Time Status

Full-time

Union

00 - Non Union, Exempt or Temporary

Salary Grade

056

Pre-Employment Screening

Credit, Criminal, Education, Identity

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.