Executive Assistant – VP, Legal & VP, Human Resources

Danaher Corporate - Washington, DC3.6

Full-timeEstimated: $84,000 - $120,000 a year
EducationSkills
Executive Assistant – Supporting VP, Legal & VP, Human Resources

Danaher is a global science and technology innovator committed to helping our customers solve complex challenges and improve quality of life around the world. Our family of world class brands have unparalleled leadership positions in some of the most demanding and attractive industries, including life sciences, medical diagnostics, dental, environmental and industrial solutions. We are a globally diverse team of 59,000 associates united by a common culture and operating system, the Danaher Business System, which serves as our ultimate competitive advantage. We generated $16.5 billion in revenue last year. We are ranked #133 on the Fortune 500 and, during the past 20 years, our stock has outperformed the S&P 500 Index by more than 2,000 percent.

Danaher’s corporate headquarters are in Washington, DC, with executives positioned globally. The company’s diverse associates are united by the Danaher Business System, a kaizen-derived operating system and culture deployed across the enterprise.

Executive Assistant will provide high-level administrative and project management support to two Danaher Corporate executives, VP & Chief IP Counsel and VP, Labor & Employment Relations; reporting into the later.

Job Responsibilities:
Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls and respond to urgent inquiries from the corporate office, global sites, and internal/external stakeholders over multiple time zones
Maintain and manage multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning as needed
Prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements. Proactively and on time compile, submit, and track expenses for the executives. Proactively anticipate potential travel issues and respond accordingly
Provide exceptional attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
Schedule and coordinate complex meetings. This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation
Provide overall data management. Solicit needed data from multiple sources, organize and compile in formats to facilitate analysis and presentation. Establish, update and maintain files, inventories, records, etc., as necessary, including paper, electronic and other platforms
Track and drive completion of key deliverables, proactively following up on outstanding items
Provide innovative, creative and time-tested methods and procedures for fostering continuing improvement to practices or processes
Uphold the strictest confidentiality on information gleamed as part of responsibilities. Handle highly confidential information and documents with discretion and confidentiality
Collaborate and drive results in a complex global organization during times of change, evolution, and transformation. Demonstrate an adaptive and flexible work style shown to be effective working across varied types of clients, senior level leaders and front-line team members that are geographically dispersed
Communicate and coordinate early and clearly with other EA’s supporting the Danaher Leadership Team, staff and external contacts, to effectively plan schedules
Manage and reconcile expense reports and purchase requisitions
Maintain files and manage invoice approval and submission to assist with monthly budget forecast to Danaher Corporate

Qualifications

Required Skills & Experience:
The ideal candidate will have experience providing excellent attention to detail, a demonstrated ability to anticipate the needs of others and exceptional written and oral communication skills. You should be an excellent communicator, problem-solver and have a strong work ethic; the ideal candidate will also be an independent thinker and self-starter with the bandwidth to multi-task and work on several key projects at a given time. It is important that the individual have superior interpersonal skills with an ability to work with people at multiple levels both inside and outside of Danaher. The candidate must be globally minded, able to deal with ambiguity and drive results without direct accountability.
Bachelor’s degree required
A minimum of five (5) years’ administrative experience, preferably in a fast-paced environment. C-level executive administration experience preferred
Proven track record of performance, results, meeting deadlines, successfully managing administrative processes and maintaining a positive “can-do” attitude
Professional, authentic, approachable, and diplomatic in nature. Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team
Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and willingness and ability to learn company-specific software or system tools. Fluency and comfort in making presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc.
Comfort and ability to thrive in environments that may present multiple and simultaneous demands for attention; ability to prioritize effectively in these situations
Ability to handle confidential information with discretion and unquestionable integrity
Experience in supporting global organizations
Must be organized and capable of prioritizing and managing multiple projects / tasks
Demonstrated ability to partner with other administrative professionals to manage competing needs and schedules
Strong problem-solving skills and reasoning to quickly follow up and solve administrative issues
Ability to learn the DHR Labs team’s primary business objectives, and through this understanding, anticipate administrative needs
This position handles all administrative matters. This is an exciting role for an experienced executive assistant who enjoys being the right-hand person for two dynamic leaders. You must be a self-starter, have excellent interpersonal skills, be able to effectively multitask and handle a variety of sensitive matters in a professional manner with tact, diplomacy, discretion, and good judgment.

At Danaher, we are dedicated to building and sustaining a truly diverse and inclusive culture. These are not just words on a page—Diversity and Inclusion is a top priority for the company, and it ties deeply to each of our core values. Danaher Corporation and all Danaher Companies are equal opportunity employers that evaluate applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law.

Danaher Corporation Overview
Danaher is a global science & technology innovator committed to helping our customers solve complex challenges and improve quality of life worldwide. Our world class brands are leaders in some of the most demanding and attractive industries, including life sciences, medical diagnostics, dental, environmental and applied solutions. Our globally diverse team of 67,000 associates is united by a common culture and operating system, the Danaher Business System, which serves as our competitive advantage. We generated $18.3B in revenue last year. We are ranked #162 on the Fortune 500 and our stock has outperformed the S&P 500 by more than 1,200% over 20 years.
At Danaher, you can build a career in a way no other company can duplicate. Our brands allow us to offer dynamic careers across multiple industries. We’re innovative, fast-paced, results-oriented, and we win. We need talented people to keep winning. Here you’ll learn how DBS is used to shape strategy, focus execution, align our people, and create value for customers and shareholders. Come join our winning team.

Organization: Corporate
Job Function: Administrative
Primary Location: North America-North America-United States-DC-Washington
Schedule: Full-time