Full Job Description
Ho'olaulima Government Solutions LLC (HGS) is a Small Business Administration-certified, Native Hawaiian Organization-Owned, 8(a) Small Business that provides services and solutions in the areas of Force Protection, Environmental Remediation and Consulting, Munitions and Explosives of Concern (MEC) Remediation, Range Sustainment, and Professional Staff Augmentation to the Department of Defense and other Federal agencies.
HGS is a wholly-owned subsidiary of the Kinaole Foundation, a 501(c)(3) non-profit established to benefit Native Hawaiian communities.
We are seeking a REMOTE Accounting Assistant to join the Accounting department.
The accounting system is a mission critical of the company. The Accounting Assistant position is a viable part to the on-going success of the company. The Accounting Assistant must be able to exercise discretion and independent judgment. The position will require adherence to accounting policies and procedures and adaptation of new processes and task to ensure proper maintenance of the accounting system.
The Accounting Assistant must follow established policies and procedures, alert his/her supervisor if a task or process is out of compliance to existing policies and procedures and recommend changes to the policies and procedures when new tasks or procedures are implemented. They must possess strong written and verbal communication skills, and have an understanding of math and bookkeeping. They must be professional, motivated, and highly organized. They must be able to work well alone, with their co-workers, vendors or customers. The Accounting assistant must be able to follow instructions and be adept at general office skills. They must be willing to acquire the basic knowledge to process information in the company accounting databases.
Duties and Responsibilities:
Knowledge of WAWF (Wide Area Work Flow) is REQUIRED
Obtain the required data, documents, approvals.
Prepare purchase orders & deposits
Maintain vendor W9
Maintain the accounting system database master file for AR
Maintain Contract Master File
Prepare internal spreadsheets to track AP/AR Data
Analyze data Review GL entries for accuracy
Process journal entries
Post Payroll Journal worksheet that is provided by the Accountant.
Produce monthly reports
Company Credit Cards Analyze data, and receipts. Follow up with employees to ensure all expenses are recorded in the finance system for the month end close
Prepare Open AP Report
Prepare 1099-MISC to customers & 1099-INT to Shareholders
Perform general ledger reconciliation.
Post Cash Disbursements from Expense report and payroll summary reports.
Other Receivables work with Accounts Receivables Assistant.
401k to ASB Statement
AP Entries to Accrued Wages
Maintain and Update the job procedures documents files & folders
Assist with the annual audit
Enter contract and generic invoices to UNANET.
Maintenance of customer contracts & file
Follow up on outstanding customer payments
Must be able to work independently to obtain the required data, documents, approvals to complete their task
Other duties as assigned
High school diploma or the equivalent and extensive knowledge of the accounting field. A college degree in a related field is preferred.
HGS is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status