HR Administrator (Payroll)

Luxottica Group - Mason, OH3.6

Requisition ID: 89414

Luxottica is a global leader in the design, manufacture and distribution of fashion, luxury and sports eyewear. Our wholesale network covers more than 150 countries and our retail presence consists of over 7,200 retail stores across the globe.

In North America, our wholesale business is the home to global brands like Ray-Ban, Oakley, and many of the top fashion house brands. Our leading retail brands include; LensCrafters, Sunglass Hut, Pearle Vision, Target Optical and Sears Optical. We are also home to EyeMed, the fastest growing vision care company in the United States.

Supporting over 4,500 retail stores in North America, a career in our retail headquarters allows us to stay in touch with the end customer and use their ever-changing behaviors and preferences to shape our offerings of the best eyewear and services.


As part of the HR Operations Team, the Administrator-Payroll employee performs a variety of duties to support the HR and Payroll functions for associates in North America. He/She also provides exceptional customer service and problem resolution while maintaining strict confidentiality of information at all times.


Lead the execution and accuracy of weekly and bi-weekly disbursement of multi-state and multi-country (US & Canada) payroll, including garnishments, benefits and taxes to 40,000 employees consistent with federal and state wage and hour laws
Frequently interacts with various departments internally (Benefits, Compensation, HRBP, Legal, Compliance, Store Operations, Accounting and IT) and with external vendors.
Appropriately maintains and secures confidential records and inquiries.
Assumes leadership position to instruct, guide and provide advice to payroll coordinators.
Follows and maintains knowledge of all payroll and Human Resource policies and procedures including a comprehensive understanding of various PTO, Sick, and Holiday plans to ensure accuracy of accruals and payments.
Adheres to applicable state, local and federal laws, rules, and regulations.
Supports Manager and Associate self-service to ensure data integrity through ongoing audits.
Ensures all new hires and terminations are processed in all systems.
Leads the continuous review of employee payroll data information. Research and correct/adjust discoverable errors.
Supports the brands by acting as the primary contact for escalated issues
Resolves and corrects timecard errors in compliance with state regulations
Researches errors and determines need for On Demand checks
Addresses inquiries from internal employees, stakeholders, or regulatory agencies regarding payroll issues
Sets up standard reports to run automatically for distribution, and creates Ad hoc reports as needed for legal, compliance, tax and other business partners
Process, test and report Year-end W-2s, working with our IT personnel and with outside W-2 vendor to ensure timely file generation, printing and mailing of W-2s.
Participates in system testing of upgrade products and conversion, developing testing environment and analysis of test data. Works with the HR and IT departments to ensure timely and accurate implementation.


Associates degree in Human Resources or equivalent combination of education and experience required
3+ years HR Payroll experience required
Previous experience with reporting, data analysis or payroll
Proficiency using Microsoft Excel, Word
Requires leadership, initiative, analytic, investigative and attention to detail skills
Trustworthiness with confidential information
Positive attitude and a team player
Multi-state payroll processing experience
Must be comfortable with engaging in a variety of different communicative modes (verbal and written) and being attuned to others through strong active listening skills.
Strong attention to detail, critical thinking and analysis skills.
Excellent teamwork, verbal and written communication skills are essential.
Ability to work effectively with all levels of management, staff, customers, and vendors


Bachelor’s degree or equivalent experience
5+ years HR Payroll experience preferred, ideally utilizing ADP’s GlobalView system.

Upon request and consistent with applicable laws, Luxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process. To request a reasonable accommodation, please contact Talent Luxottica at 877-589-8253 (513-765-2256 outside of US) or email

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity or expression, citizenship, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law.

Human Resources