Medical Assistant/Patient Service Representative
Petaluma Family Medicine
Full-Time, Monday-Friday, 8:00am to 5:00pm
Assists in the delivery of primary health care and patient care management. Provides a variety of secretarial duties to physicians and other members of the clinic.
Duties and Responsibilities (includes, but is not limited to the following):
- Performs selected nursing within their scope of practice (BP, temperatures, apply bandages etc.) and administrative duties.
- Performs venipuncture, arterial and capillary punctures on patients. Identifies and labels specimens.
- Prepares patients for examination and treatment. Takes patient histories and vital signs.
- Prepares exam and treatment rooms with necessary instruments.
- Prepares and maintains supplies and equipment for treatments, including sterilization.
- Assists physicians in preparing for minor surgeries, physicals.
- Greet patients in a prompt, pleasant and helpful manner.
- Check patients in and out; verify necessary information and record in the medical record.
- Process medical record requests.
- Assists with scheduling patient appointments, tests and treatments.
- Scan information and documents into patient file.
- Collect payments for services; post to patient account.
- Answer phones; retrieve and respond to patient voicemails.
- Screens telephone calls for referral to nurse or physician.
- Maintain an accurate cash drawer including end-of-day balancing, inventory and balance sheet.
- Data entry including patient demographics, insurance, miscellaneous notes, payments and other related information.
- May process end-of-day batching for billing and accounting departments.
- Perform routine office task including filing, faxing and scanning.
- Orders and maintains clinical and office supplies and equipment.
- Maintains patient files, records and other information.
- Assembles and prepares patient’s charts.
Education, Licensure and/or Certifications
- Graduation from an accredited program for Medical Assistants.
- Must be a California or National Certified Clinical Medical Assistant. If state or national certification is not present at time of hire it must be completed within the first 90 days of employment.
- One year medical office experience preferred.
Knowledge, Skills and Abilities
- Knowledge of medical practice and care to assist in giving patient care.
- Knowledge of medical office procedures including insurance verification process.
- Knowledge of examination, diagnostic and treatment room procedures.
- Knowledge of medical equipment and instruments to administer patient care.
- Knowledge of common safety hazards and precautions to establish a safe work environment.
- Knowledge of grammar, spelling and punctuation for general correspondence.
- Knowledge of basic arithmetic to make calculations, balance and reconcile figures and make any changes accurately.
- Skill in assisting in a variety of treatments and medicines as directed.
- Skill in taking vital signs.
- Skill in maintaining records and recording test results.
- Skill developing and maintaining department quality assurance.
- Skill in establishing and maintaining effective working relationships with patients, medical staff and the public.
- Ability to maintain quality control standards.
- Ability to use electronic health record, basic Microsoft Office applications and general office equipment (e.g. copier, scanner, fax).
- Ability to multi-task, handle high volume phone calls and work in a fast-paced environment.
- Ability to react calmly and effectively in emergency situations.
- Ability to interpret, adapt and apply guidelines and procedures.
- Ability to communicate clearly.
The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Requires full range of body motion including handling and lifting patients.
- Requires standing and walking, prolonged sitting, some bending, stooping and stretching movements.
- Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
- Requires lifting and/or pushing or pulling boxes/supplies of 20 lbs, up to 100 pounds, occasionally.
- Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.
- Requires exposure to bodily fluids.
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequent exposure to communicable diseases, toxic substances, and ionizing radiation, medicinal preparations and other conditions common to a clinic environment.