Performs difficult skilled technical work overseeing the operations the Records Division, serving as Terminal Agency Coordinator and related work as apparent or assigned. Work is performed under the limited supervision of the Police Captain. Continuous supervision is exercised over Police Records Specialist.
Supervises police records staff.
Serves as the Terminal Agency Coordinator, as defined by the MN Bureau of Criminal Apprehension, for the police department.
Serves as data practices designee for police department; works with city staff on issues related to data practices.
Reviews police reports for accuracy and corrects as necessary to ensure adherence to state reporting guidelines; works with department staff to develop procedures related to processing of reports and associated data.
Processes departmental and city employment background investigations; works with city staff on issues related to employment background investigations.
Maintains police court calendar.
Communicates with court staff, BCA staff and prosecutors to ensure fingerprinting of offenders in accordance with state statutes.
Provides appropriate training to police staff with regard to BCA and FBI reporting requirements; works with department staff to develop procedures related to processing of reports and associated data.
Ensures and supervises appropriate destruction of police reports and case-related data in accordance with FBI and BCA security policies and the City of Minnetonka General Records Retention Schedule and the state retention schedule.
Creates and publishes public information reports in accordance to the Minnesota Government Data Practices Act; validates all department NCIC hot file entries in accordance with BCA and NCIC guidelines; processes all expungement requests and orders.
Serves and participates with various agency, county and state committees as required (i.e. suspense reduction).
Provides phone and lobby support to police records staff as necessary based on scheduling.
A commitment to and belief in the organization's shared values.
Two years post-secondary education, or equivalent training in office management, personnel management, records management.
Three years of proven managerial experience.
Must successfully pass employment background check.
Must have, or be able to obtain within six months of appointment, MyBCA certification which includes Portals XL, Suspense Record Management, Supplemental Reporting and MyBCA Administration.
Previous experience in a public safety or law enforcement organization.
Associate of Arts Degree or Bachelor's Degree in Business Administration, Communications, or Social Services field.
Knowledge of the Minnesota Data Practices and the Freedom of Information Act.
Knowledge, Skills, & Ability
Record keeping procedures and practices
Police forms, terminology and records.
Departmental programs, policies and procedures.
Perform a considerable volume of detailed record work; ability to maintain files; ability to type accurately and at a reasonable rate of speed.
Provide supervision, guidance and coaching to police records staff.
Operate general office and data entry equipment.
Follow written and oral directions
Establish and maintain effective working relationships with associates.
Exceptional services provided by exceptional people. We promote a supportive work environment that encourages excellence, accountability, customer focus and teamwork where employees are appreciated, respected and valued through our commitment to the employee-developed shared values:
Adaptable Learning & Innovation
Healthy Human Relationships
Outcome Focused Teamwork
This position is a non-union position with the following compensation range:
Step 1 - $62,612.19
Step 2 - $64,351.42
Step 3 - $66,090.65
Step 4 - $67.829.87
Step 5 - $69,569.10
- Yearly cost of living adjustment (COLA) and market adjustments may be in addition to the above listed salary step increases. Step increases may occur after six months, one year, two years, three years from date of hire.
**This position is also eligible for a yearly departmental MERIT payment of 2.5% after one year of hire per personnel policy guidelines.