Litigation Support Supervisor

State of Colorado Job Opportunities - Denver, CO (24 days ago)3.5


Department Information

Find a rewarding career making a difference:
Join the Office of the Attorney General/Colorado Department of Law Team!

The Office of the Attorney General/Department of Law is the largest law firm in the State. The Attorney General is elected by popular vote of the statewide electorate and is the State's chief lawyer and law enforcement official.

Attorney General Cynthia H. Coffman oversees the Department and manages a wide range of responsibilities, including:
  • Prosecuting and defending all civil and criminal actions in which the State has an interest, including on appeal
  • Defending the laws and the Constitution of the State of Colorado
  • Protecting consumers from scams and fraudulent activity
  • Serving as legal advisor to officers of the State of Colorado and defending them from legal challenge
  • Protecting and preserving Colorado's natural resources
  • Advocating for policies that help law enforcement improve community safety
  • Investigating and prosecuting Medicaid fraud throughout the State
In addition to the challenging and impactful work being done at the Office of the Attorney General, there are many other benefits to joining the Attorney General's team:
  • Distinctive career advancement opportunities throughout the State system
  • Strong, secure, yet flexible retirement benefits including PERA's Defined Benefit Plan or PERA's Defined Contribution Plan, including 401K and 457 plans
  • Medical and dental health plans
  • Paid life insurance
  • Short and long-term disability coverage
  • Paid vacation and sick leave earned each month
  • 10 paid holidays per year
  • Free access to a fitness center located in the Ralph L. Carr Colorado Judicial Center
  • Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program
The Office of the Attorney General/Department of Law is an equal opportunity employer and understands that a diverse work force adds quality and perspective to the services we provide to the public. We encourage candidates with diverse qualities, backgrounds, and abilities to apply.

To learn more about our benefits visit: https://www.colorado.gov/dhr/benefits.

Description of Job
This position is located within the Information Technology Unit (IT), which provides user-friendly, reliable, technology solutions and support services to DOL staff. The Unit includes four teams devoted to network and security, applications, litigation support, and technical assistance.

The Litigation Support Supervisor provides daily management and supervision to the three full-time staff of the Litigation Support team including directs and prioritizes the workload and deadlines for Litigation Support staff, identifies training and professional development opportunities; develops performance plans and conducts performance evaluations; evaluates employee leave and flex requests to ensure appropriate coverage and compliance with Department procedures and policies.

This position applies relevant information technology theory and principles to identify and implement technology solutions that enhance litigation support and ensures that standards and best practices for litigation support project management, electronic discovery, database design, document production and case management are effective. Specifically, the Litigation Support Supervisor provides consultative and support services to legal team meetings with attorneys, legal assistants, and investigators to determine their document review and/or electronic storage requirements for evidence, discovery or trial preparation; recommends the document review or management tools that would be most effective for the scope of the project and budget constraints; evaluates and determines which aspects of the project can be managed with in-house resources or should be outsourced to a third party vendor in order to meet deadlines and project specifications. The Litigation Support Supervisor develops project plans and timelines to assist legal teams in managing complex case/document management while ensuring that litigation support members meet deliverables as well as designs and implements document management and information management databases and systems.

As a key member of the IT leadership team, this position manages the purchase, acquisition and implementation of various litigation support, document management, and legal research software (e.g., ProLaw, Relativity, LexisNexis, etc.) and project-related materials. The Litigation Support Supervisor develops the strategic plan for litigation support tailored to the Department. Researches and selects the most effective vendor option. This position prepares statements of work and assists in the preparation and negotiation of contracts/purchase orders to acquire services. The Litigation Support Supervisor consults with legal teams on the allocation of funds to cover data management costs.

The Litigation Support Supervisor develops and implements electronic discovery solutions by providing guidance on discovery planning and implementation, document processing and storage, data filtering tools, site configuration, workflow management, search tools and techniques, production of documents and when necessary, tailors the efforts and resources needed by analyzing the request and designing the most effective method to meet discovery demands in a timely manner. This position manages all litigation hold processes and procedures and consults with litigation teams on electronic evidence harvesting and processing, including assisting with discovery demands, document review protocols, and investigative subpoena language. This position locates and facilitates the work of electronic discovery consultants and experts for purposes of harvesting and protecting off-site digital evidence, managing chain of custody, and performing computer forensics analysis of data. The Litigation Support Supervisor creates e-discovery web-based repository systems. This position designs the protocol and communicates to legal staff the preferred data file formats to be received from opposing counsel or client agencies in order to reduce document review costs.

This position manages and oversees the creation and development of legal productions including discovery, exhibits, trial preparation, and evidence to be presented. The Litigation Support Supervisor develops the processes needed when receiving, processing, manipulating and analyzing electronic data requests used throughout the litigation lifecycle. When needed, conducts data searches and extrapolates data using various methods (document relationships, date culling, privilege and responsiveness review, redaction, etc.). Performs other related litigation support functions in a team environment as needed.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Necessary Special Requirements: Applicants must successfully pass a thorough background investigation prior to appointment.

Minimum Qualifications: Graduation from an accredited college or university with a bachelor's degree in business, public administration, information technology, political science or another closely related field AND four years of full-time equivalent recent *professional litigation support experience that included the use of case and document management systems and tools (such as ProLaw and Relativity). Within the four years of experience, experience in a combination of electronic discovery, document review, document production and litigation support case management experience is required. Specifically identify your experience in any or all of these areas on the application and in your REQUIRED cover letter. Litigation support experience will include professional work in a law office or legal environment supporting the litigation process with information technology tools. The experience may have been gained in a variety of capacities such as an attorney, a paralegal, or an information technology professional. Please be sure to identify any "Preferred Qualifications" that you may possess either in your cover letter or application.

  • Professional work experience is defined as work that involves exercising discretion, analytical skill, judgment, and being responsible for creating, developing, integrating, applying, and implementing an organized body of work.
Substitutions: Work experience as described above may substitute on a year-for-year basis for the bachelor's degree. A J.D. or master's degree in a closely related field will substitute for the bachelor's degree and one year of experience.

Required Competencies:
Highly effective critical thinking, complex problem solving and decision making skills;
Exceptional interpersonal/customer service skills;
Ability to develop strong professional relationships and foster strategic partnerships;
Self-directed and motivated work ethic;
Strong organizing, planning and prioritizing skills;
Exceptional verbal communication skills;
Ability to interpret complex rules, regulations, policies, procedures and guidelines;
Keen ability to multi-task and demonstrate flexibility; and
Established proficiency in position-related office technologies which include Microsoft Office applications.

Preferred Qualifications: If you possess any of the following, specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

A minimum of one year of supervisory experience;
Demonstrated knowledge of the litigation process;
Exceptional project management experience; and
Procurement experience.

Important Information: Applications and supporting materials may be used to identify the top group of candidates in whole or part for this position. Applicants are responsible for ensuring that their application materials fully describe their education, training and experience as it relates to this position.

Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will not proceed in the selection process for this position. You will be notified of the results of the application review. If your application is rejected and you have questions, you may contact Kathy DePew at 720-508-6510 or kathy.depew@coag.gov. You must contact her office within two days of the date you receive the application rejection notice.

APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor Denver, CO 80203, Fax: 303-866-5038. Phone: 303-866-3300. The ten day deadline and these appeal procedures also apply to all charges of discrimination.

The Assessment Process: Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Part or all of the assessment for this position will include a review of your application material(s). Applications will be reviewed by a Human Resource Specialist to determine if you meet the minimum requirements for the position. Subject Matter Experts may use the application material(s) to assess applicants who meet the minimum requirements, to identify a top group for additional assessment, or establish an eligible list for referral to the hiring manager for final consideration.

Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Qualifications and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Upload additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants.

Transfer Applicants: Eligible transfer candidates must submit a complete application following the directions in this job announcement. All qualified transfer eligible candidates who submitted an application by the posted deadline will be included along with all other qualified candidates in the comparative analysis process. If you do not want to compete in the assessment process you may at any time withdraw from the formal exam process.