Administrative Specialist II - Ordering Coordinator

King County - Seattle, WA (30+ days ago)4.2

King County Department of Information Technology (KCIT) is looking a detail focused individual to join our team. This position will work with the Customer Support Services (CSS) Provisioning and Finance teams to coordinate the quoting, budget approval, ordering, and tracking of technology hardware and software purchases.

The ideal candidate will not only thrive in the details, they will also be a creative and analytical problem solver with a passion in delivering excellent customer service.

King County Department of Information Technology (KCIT)
KCIT is providing the building blocks for many of the region's most critical services. As the business solutions partner, we collaborate with the 18 County departments to develop products and services that better serve the needs of our customers and our community. To learn more about KCIT, please visit our website:

Expected duration is 12 months.This postilion is being offered as both a TLT (Term Limited Temporary) OR a Special Duty assignment. (Only internal, Career Service employees are eligible for Special Duty assignments).

Are you ready to apply?
The recruitment for this position is open to all qualified candidates. In addition to filling the current vacancy, this position may be used to fill future vacancies.

A completed King County Application, cover letter, and resume are all required for consideration.

Job Duties
Utilize requirements and configuration information provided by others to obtain quotes, communicates costs with customers and get budget approval prior to placing orders
Support a bi-monthly inventory needs meeting (Counts, usage, etc.) for hardware and software purchases
Maintain, track, and convey software licensing information as needed, including maintenance renewals for enterprise and individual licensing
Assists customers with requests for hardware/software purchasing
Upload chargebacks for all hardware and software purchases and works with customers to resolve errors
Maintain in-stock hardware and software inventory, filling customer orders, tracking in-stock inventory, and reordering stock items
Assist team with general needs and office issues
Experience, Qualifications, Knowledge, Skills
At least 3 years of general office experience
Strong knowledge of accounting, Mathematics, and analytical skills
Extensive experience with Microsoft Excel
Demonstrated ability to focus on the details and to stay organized
Able to work independently and in a team environment
Ability to approach problems logically & rationally
Excellent customer service skills
Ability to effectively follow up on the status of many individual multi-step processes
Skill in prioritizing work load and adapting to changes in work load demand
Demonstrated experience and comfort with the use of Microsoft Word and Outlook
Ability to effectively communicate in a clear and concise manner
Interest in technology and how the role of technology will shape our tomorrow
Experience in the use of Office 365 products including SharePoint
Basic knowledge of technology terms and use
Direct experience with Continuous Improvement (Lean)
Prior experience in public sector and/or a desire to work in public service
Supplemental Information
  • This opportunity is being offered as both a TLT (Term Limited Temporary) OR a Special Duty assignment. (Only internal, Career Service employees are eligible for Special Duty assignments. It is important to note that you must get approval from your current supervisor/manager to accept a Special Duty assignment. We encourage you to discuss this with your current supervisor/manager before applying)
Work Schedule
The normal work week for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m. Alternative work schedules may be considered. This position is eligible for overtime pay.

If you have questions regarding this recruitment, please contact Michael Thomas at or 206-263-2902.