HR Coordinator

Breitling USA - Wilton, CT (30+ days ago)3.3

The Human Resources Coordinator is responsible for supporting the coordination, and implementation of the human resources function for the company. This position will provide assistance for all human resources programs by supporting all services, including talent acquisition, compensation, benefits, records management, compliance, and payroll processing.


  • Administer bi-weekly and out of sequence payroll
  • Update employee information in ADP payroll, insurance benefits, and 401K platforms, ensuring all salary, deductions, loans, garnishments, deferrals, personal information, etc. is accurate
  • Support all benefits and insurance programs including claims resolution, change reporting, invoice approval, and communication of benefit information to staff. Follow up with terminated employees for proper COBRA administration
  • Coordinate timekeeping, correct missing punches, and enter vacation, sick, and personal time for staff; ensure time clock is functioning properly for all locations
  • Monitor and track time off for all employees. Update master spreadsheet as requests are submitted
  • Update compensation spreadsheet for all employees
  • Assist with company retirement plans, and preparation of annual 5500 forms
  • Generate reports for Accounting Department and Vice President including headcount, absenteeism, commissions, insurances, 401K, and employee total hours
  • Track and process employee vision, gym and other reimbursement requests
  • Support recruitment effort for all exempt, nonexempt and temporary positions; write and place advertisements, works with managers to screen and interview candidates, conduct reference and background checks, prepare and extend job offers, and conduct exit interviews
  • Establish and maintain employee records, organizational charts and employee directories, including e-mail and phone lists
  • Prepare letters for employees including new hires, terminations, promotions, and warnings; Update employment contracts and appendices for Sales team annually
  • Work with government agencies and/or lawyers to prepare and complete visa applications, documents, and paperwork for foreign employees
  • Maintain electronic employee information board with pertinent information for all employees
  • Complete verification of employment for all employees upon request
  • Additional tasks as requested


  • Bachelor’s Degree in Human Resources, Business Administration, or a related field is preferred
  • A minimum of 2 years of experience in Human Resources, and at least 2 years of experience in an administrative role
  • Proficiency in all MS Office applications
  • Previous experience using ADP preferred but, not required
  • Ability to handle confidential information
  • Excellent communication skills, both verbally and written
  • Ability to effectively manage multiple requests and tasks

Job Type: Full-time


  • Administrative Assistant: 2 years
  • Human Resources: 2 years