Executive Assistant to the President and CMO

CQuentia - Fort Worth, TX (30+ days ago)

About us

CQuentia was created to provide a comprehensive analytics platform for personalized medicine. We improve outcomes by combining the patients genetic test results from our CLIA-certified laboratory with scientific knowledge and clinical actionability, all delivered seamlessly via physician specific genetic reports and alerts to the point of care. We are uniquely positioned to gather and apply both electronic medical record data and genomic data toward predictive and prescriptive frontiers in clinical medicine. We are a team designed to serve this purpose and have unique members that are totally complementary – experts including physicians, scientists, clinical quality officers, health economics individuals, laboratory and genetics operators, data scientists, and software engineers. We use best in class Illumina Next Generation Sequencing machines, our own interpretation and reporting software, proprietary data analytics, and clinical actionable reporting tools to drive physician adoption to improve outcomes. What separates CQuentia from all other genetic companies is our platform-agnostic approach to deliver our solutions, the ability to integrate into any EMR system and the ability to create physician specific reports and alerts that are personalized to the patients’ DNA and medication list. CQuentia is the exception in the genomics space because we own all the above referenced technology which is provided through a suite of products that deliver actionable medical results-oriented reporting and curated predictive and prescriptive analytics all targeted to produce a meaningful ROI for our clients. We serve the hospital, payer, ACO, self-insured employer, or consumer. As a result, CQuentia delivers value across the health care continuum ensuring results today and readiness tomorrow. Welcome to CQuentia, the leader in the new frontier of genomic testing.

Job Title

Executive Assistant

Reports To

The Executive Assistant will report to the President and Chief Medical Officer of CQuentia.

Job Overview

Reporting directly to the President and Chief Medical Office, the Executive Assistant provides executive support in a one-on-one working relationship. This position serves as the primary point of contact for internal and external customers on all matters pertaining to the office of the President and Chief Medical Officer. The Executive Assistant position performs highly diverse administrative and project focused duties, which by nature of the position involves high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Key Responsibilities and Duties

  • Performs highly diverse and complex administrative functions, including but not limited to managing an extremely active calendar of appointments, domestic and international travel arrangements, preparing expense reports and composing and preparing correspondence that is often confidential.
  • Works closely and effectively with the executive to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for issues taking place in the environment and keeps the executive updated.
  • Anticipates needs of executive and takes appropriate steps to produce desired outcome with minimal assistance from executive.
  • Plans, coordinates and ensures the executive’s schedule is followed and respected. Acts in a “gatekeeper” and “gateway” capacity, creating win-win situations for direct access to the executive’s time and office.
  • Interfaces in a professional manner with senior executives and team members, handles confidential information with discretion and demonstrates diplomacy and excellent judgment in dealing with sensitive situations.
  • Anticipates key issues and implement action plans based on changing priorities and commitments.
  • Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.
  • Maintains and organizes office operations and procedures such as filing system, expense reports as appropriate, purchase orders, office supply orders, and other administration services.
  • Adheres to T&E policies, including booking international and domestic travel and monthly reconciliation of business expenses for executive.
  • Prioritizes and completes support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.).
  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the executive; some which may have organizational impact.


  • College degree required
  • Strong work tenure: 10+ years Executive Assistant experience supporting C-level executives.
  • Proficient with MAC Operating System and Applications; Microsoft Suite (Outlook, Word, Excel, Power Point) and Social Media web platforms.
  • Ability to prioritize and work independently and collaboratively with internal/external customers.
  • Ability to multi-task and adapt quickly to competing priorities while remaining focused.
  • Expert level verbal and written communication skills (via phone, email and in-person).
  • Exhibits a positive work attitude, high productivity and a collaborative approach with internal/external customers to ensure business needs/goals are accomplished.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service.
  • Project management of complex, ongoing initiatives through coordinating communications and managing timelines.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Job Type: Full-time


  • Executive Support: 10 years (Preferred)


  • Bachelor's (Required)


  • Fort Worth, TX (Preferred)

Work authorization:

  • United States (Required)