Collections Associate

Princeton University - Princeton, NJ4.3

The Collections Associate supports the increasing levels of curricular activity by a large number of University departments within the Museum. The Collections Associate will help to coordinate and implement the active teaching program within the Museum’s study rooms and galleries. This is a regular, fulltime position.

The Collections Associate reports to the Chief Registrar and Manager of Collections Services. The essence of this position will be to assist engagement with object-based study, in designated study rooms and galleries, as well as through digital tools such as the Museum’s collections management system (TMS) and the Museum web site.

With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, with collections that have grown to include more than 100,000 works ranging from ancient to contemporary art and spanning the globe. A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. By collaborating with experts across many disciplines, fostering sustained study of original works of art, and uniting scholarship with broad accessibility, the Museum advances critical thinking and visual literacy at Princeton University and enhances the civic fabric of our nation.

The Museum also serves as a gateway to the University for more than 200,000 visitors from around the world each year. Intimate in scale yet expansive in scope, it offers a respite from the rush of daily life, a revitalizing experience of extraordinary works of art, and an opportunity to delve deeply into the study of art and culture. The Museum is located at the heart of Princeton’s historic campus and is free and open to the public.

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The Collections Associate assists in the organization and overall coordination of class visits; including compiling course checklists in the TMS (The Museum System) database; coordinating lists, expectations and logistics with the Education department, curators, and the relevant faculty; gathering artwork from storage for class, explaining study room guidelines and proctoring classes, and returning artwork to storage when finished. The position is solely responsible for scheduling object movement and tracking location changes. The position is also responsible for coordination of subsequent student visits for research purposes. The position also includes a component related to the recording of data and its subsequent analysis in regard to the statistics surrounding these classes. The Collections Associate may also coordinate visits with outside researchers as necessary.

The position will determine coverage for all precepts in consultation with Mellon Curator of Academic Engagement and the Curator of Academic Programs, as well as Collections Associate, Art Handler, registrar, preparators, and the curatorial staff. The Collections Associate meets weekly with the Curator of Academic Programs and the Collections Associate, Art Handler, to track, plan and schedule all class visits for the semester, and to ensure smooth coordination throughout.

When time permits during the academic year, and during the summer months, the Collections Associate will coordinate scholarly visits to view single objects and major collections.

  • BA required; MA in Art History, Museum Studies or related field strongly preferred
  • Minimum two years experience working with an art museum collection
  • Ability to handle original works of art appropriately
  • Familiarity with The Museum System (TMS) collections management software preferred
  • Demonstrated interest in museum operations and collections management
  • A high degree of organization and self-motivation, including ability to take initiative, anticipate actions needed, and exercise independent judgment
  • Excellent interpersonal skills with the ability to communicate with a wide variety of staff, including curators, registrars, educators, preparators, faculty, and students
  • Ability to exercise discretion and be a team player in an active office environment
  • Well-developed written communication skills and attention to detail will be required
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade
LTT, 050
Standard Weekly Hours
Eligible for Overtime
Benefits Eligible
Essential Services Personnel (see policy for detail)
Physical Capacity Exam Required
Valid Driver’s License Required