Administrative Assistant

ACI Jet - Santa Ana, CA (30+ days ago)


Summary
ACI Jet Orange County currently has an opening for an Administrative Assistant who possesses a passion for excellence. As Administrative Assistant, you will be responsible for a variety of office support tasks and administrative duties. The ideal candidate will be detail oriented, able to follow direction, possess strong critical thinking and problem-solving skills and be able to learn quickly.

Reports To:
Administrative Assistant will report directly to Client Relations Manager.

Responsibilities Include but are not limited to:
  • Provide general administrative and clerical support including mailing, scanning, faxing, copying
  • Maintain electronic and hard copy filing system
  • Perform Data entry
  • Manage calendars for managing director and General Manager
  • Assist in resolving client related issues
  • Run company errands (supplies for events, post office ETC.)
  • Prepare documents for clients and tenants and distribute accordingly
  • Coordinate meetings, travel arrangements and appointments for Managers
  • Keep track of uniform orders, issuing and inventory
  • Maintaining organization of office space and supplies
  • Assist with event coordination
  • Handles all employee sign-off’s
  • Protect confidentiality of all sensitive information or situations
Qualifications:
  • High School Diploma or equivalent.
  • Proficiency in Word, Google Drive, Excel and Outlook.
  • Positive and can-do attitude.
  • Great communication skills.
  • Ability to adapt to changing needs while responding quickly and positively
  • Organized and attention to detail.
  • Must be able to work as part of a team and independently, in a high stress fast paced environment- Ability to focus during busy periods throughout the month and year.
  • Must be able to read, write and speak English.
  • Must be able to provide proof of eligibility to work in the United States.
  • Must be able to pass a pre-employment background check and drug test.
  • Must have a valid driver’s license.
Highly Desirable:
  • Administrative experience preferred
  • Bachelor’s Degree
  • Experience or interest in the Aviation Industry
Our Benefits

  • Health Insurance
  • 100% employee coverage - select from multiple plan types
  • Vision Insurance
  • Dental Insurance
  • Life Insurance and 401k after the first year
Pay:
Salary: $14.00 to $16.00 /hour DOE