Staff Administrative Assistant

US Department of the Army - Joint Base Lewis McChord, WA (30+ days ago)4.4

Full-time

Duties
Summary
About the Position: This position is with the 79th Sustainment Support Command, 382 Combat Sustainment Support Battalion, 654 Regional Support Group, 364 Expeditionary Sustainment Command located at the Joint Base Lewis-McChord, Washington.

Responsibilities
Research personnel actions follow established guidelines.
Maintain suspense log for future personnel actions.
Verify personnel actions comply with strength management requirements
Review incoming regulations relating to personnel programs.
Coordinate training requirements for Reserve personnel.
Provide technical guidance with administrative functions.
Train new personnel on administrative operations to ensure effective mission accomplishments.
Provide assistance with day-to-day office management procedures.
Maintain suspense log within established timeframe.
Develop administrative plans in accordance with office operations.
Determine impact of work procedure maintain current office policies.
Maintain cost report for administrative equipment.
Review correspondence for proper grammar and format.
Prepare instructions to meet administrative requirements.
Ensure correspondence is distributed to proper office.
Compile administrative duties to update Standard Operating Procedures.
Travel Required
Occasional travel - The business travel requirement is 10%

Supervisory status
No

Promotion Potential
None

Job family (Series)
0303 Miscellaneous Clerk And Assistant

Requirements

Requirements
Conditions of Employment
This position requires membership in the US Army Reserve (USAR).
Qualifications
Who May Apply: US Citizens

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience.

One year of specialized experience much include general administrative functions and military procedures within a unit or activity; development and dissemination of administrative directives, consolidation of reports, management of correspondence, records, and mail, and the preparation of personnel and/or pay actions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07).

You will be evaluated on the basis of your level of competency in the following areas:
Administration and Management
Clerical
Oral Communication
Organizational Awareness
Writing
Education
This job does not have an education qualification requirement.

Additional information
Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship.
Two year trial/probationary period may be required.
Direct Deposit of Pay is required.
Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
This is a Career Program (CP) 51 position.
You may claim military spouse preference.
Multiple positions may be filled from this announcement.
Salary includes applicable locality pay.
Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority. To receive selection priority for this position, you must: (1) meet ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 90 or above; and, (3) submit the appropriate documentation to support your ICTAP eligibility. Additional information about the program is on OPM's Career Transition Resources website .
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.

Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position.
Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position.
Qualified. Candidates in this category meet the minimum experience requirements for the announced position.

Background checks and security clearance
Security clearance
Secret

Drug test required
No

Required Documents

Required Documents
The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist (External) .

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

1. Your resume:
Your resume may be submitted in any format and must support the specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you will not receive consideration for this position.
For additional information see: What to include in your resume .

2. Other supporting documents:
Cover Letter, optional
Most recent Performance Appraisal, if applicable
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
Benefits

Benefits
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