Director of Professional Accountability

The University of Chicago - Chicago, IL4.2

Full-timeEstimated: $120,000 - $150,000 a year
EducationSkills
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.
Department
81709 Avp Safety And Security
About the Unit
The University of Chicago campus is part of Chicago's Hyde Park neighborhood, which contains a significant amount of off-campus housing for undergraduate and graduate students. More than a third of the University's staff resides in areas surrounding the campus, and more than 50% of the University's faculty live in the Hyde Park area. The Department of Safety and Security includes the University of Chicago Police Department (UCPD), Transportation & Parking Services, Environmental Health & Safety, Emergency Management/Business Continuity and the Campus Safety Division which includes the UC Charter School and UC Laboratory Schools Security. The Department mission is to provide professional and best in class safety and transportation services to members of the University and surrounding communities. The University of Chicago’s Department of Safety and Security is seeking a Director of Professional Accountability. The eventual appointee will assume a wider range of responsibilities including directing and managing the Clery compliance initiatives and the Department’s Professional Accountability Unit, which includes internal affairs and departmental accreditation efforts. In this role, the successful candidate will serve as the department’s designated “Campus Safety Survey Administrator,” as explained by the United States Department of Education. S/he will maintain a comprehensive knowledge of the Clery Act serving as the subject matter expert while having responsibility for the Department of Safety & Security’s Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) compliance oversight and direction. In addition, S/he will manage the police department’s internal affairs (Complaint Register) investigations function and will have oversight over all departmental accreditation efforts (CALEA, IACLEA, etc.) for each division that maintain and/or are seeking accredited status. The position reports directly to the Associate Vice President for Safety and Security.
Job Family
Administration & Management
Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.
Career Track and Job Level
Center Management
Provides strategic leadership for a Center and serves as a liaison to academic departments, professional organizations, and administrative units of the University. Has overall responsibility for the management, operations, outreach, and programming for the center.
M3: Provides leadership to managers and professional staff. Is accountable for the performance and results of multiple related teams. Develops departmental plans, including business, operational and/or organizational priorities. Decisions are guided by resource availability and functional objectives.
Role Impact
People Manager
Responsibilities
The job manages multiple related teams of managers and professional staff responsible for leadership within a Center and serves as a liaison to academic departments, professional organizations, and administrative units of the University. Has overall responsibility for the management, operations, financial, outreach, and programming for the center.
1) Provides leadership for a Center with senior management and serves as a liaison to academic departments, professional organizations and administrative units of the University., 2) Manages related teams. Establishes department priorities, may be responsible for the management of the center budget, allocates resources and executes strategic plans., 3) Works closely with faculty, students and other leaders across campus to foster experimentation and multi-disciplinary inquiry and teaching by coordinating and developing Center programming. This may include workshops. Conferences, colloquia, training programs, community outreach, etc., 4) Oversees a communication strategy and marketing efforts aimed at increasing the visibility of the Center. Collaborates with others to make the center a valuable resource to all students and contributes to the broad goals of creating a stronger campus community., 5) Performs other related work as needed.
Unit-specific Responsibilities

1) Meet regularly with Department of Safety and Security divisional leaders to promote team building, resolve issues, and exchange ideas for improvement. Set goals and follows through with team leaders to insure direction is appropriate to achieve desired results.

2) Develop draft policies and procedures at the divisional level and submit for consideration and approval. Provide guidance and direction for the implementation of policies and procedures. Insure that policies and procedures are applied consistently throughout the division. Direct and initiate performance improvement counseling as necessary.

3) Meet with other professional and technical personnel from other areas of the institution to identify strategies and resolve problems.

4) Functions as a key member of the Safety and Security Leadership Team and assists in making critical management decisions. Participate and provide input in periodic management meetings to keep top management informed of problems and concerns.

5) Manage, conduct and/or assign internal affairs investigations as directed by the Associate Vice President including sensitive internal investigations of employee misconduct as well as routine internal investigations. Review all investigations and determine whether an incident is administratively satisfied, needs a supervisory review or an internal investigation.

6) Manage the due process needs of each case. Make recommendations for disposition of completed investigations. Review completed investigations for accuracy and completeness and submits to the Associate Vice President for final approval. Assist, advise and/or train supervisors to thoroughly investigate or review cases. Answer inquiries and minor complaints; takes complaint reports.

7) Manage the Early Warning/Intervention System for the Police Department; provide information to Human Resource Services on cases to insure department consistency and compliance with institutional and departmental policies, procedures and practices. Assist, advise or train supervisors to follow through, compile complete information and document all counseling and disciplinary actions in accordance with policy.

8) Clery Compliance Management – Develop, implement and administer action plans and strategies that ensure the University’s overall compliance with the Clery Act and associated regulations are met. Implement and direct programs in this endeavor through collaborative efforts with various University entities. Evaluate program effectiveness and make adjustments as necessary; resolve issues with tact and diplomacy. Provide continuous analysis, interpretation, resolution and implementation of compliance oversight. Liaison with the University’s Office of Legal Counsel in these efforts. Provide periodic updates, guidance and recommendations as needed. Co-Chair the Clery Compliance Committee with the Office of Legal Counsel. Collaborate and assist Legal Counsel with responses to the United States Board of Education inquiries and recommendations.

9) Audits – Conduct audits for compliance including gathering information for investigations, preparing reports, and/or monitoring for compliance. Initiate audits and/or routine monitoring to ensure compliance. Conduct audits in response to reports of non-compliance. Respond to notification of unsafe conditions or discrepancies. Collaborate and assist University Legal Counsel with reports and summarization of investigative findings to the Clery Compliance Committee, administration, federal agencies, etc.

10) Policies and Procedures – Collaborate and assist University Legal Counsel to develop, implement and update the University’s policies and procedures to ensure Clery Act compliance requirements are met. Stay abreast of pending changes to the Clery Act and applicable laws and new regulations to determine the impact on the University, faculty, staff and students. Ensure familiarity with the Higher Education Opportunity Act (HEOA), Higher Education Act (HEA) , Family Educational Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA) guidelines, policies and compliance requirements. Consult and interact with other institutions, federal agencies and entities outside of the University to discuss best practices and regulation interpretation; implement best practices when applicable.

11) Training – Identify Campus Security Authorities (CSA) and coordinate their training. Train key institutional stakeholders on the requirements of the Clery Act. Develop and oversee mandated training and education programs; document and maintain records of training for regulatory compliance. Ensure the institution maintains accurate records on security awareness and crime prevention programs and presentations. Collaborate with University and external entities to optimize training activities.

12) Statistical Analysis – Review and examine crime and disciplinary referral data from various internal and external sources, such as the Deans of Students offices, local law enforcement agencies, and the state police. Work with Campus & Student Life to gather statistical data related to crimes disclosed to those offices. Collaborate and assist University Legal Counsel on preparing the Annual Security and Crime Statistics Report to the Department of Education and the University.

13) Fire Safety Reports – Collaborate with key stakeholders to prepare and distribute the Annual Security and Fire Safety Report. Collaborate with key stakeholders to develop marketing strategies and ensure notices announcing the availability of the Annual Security and Fire Safety Report are available to all prospective students, current students and all employees. Coordinate with the Office of Environmental Health and Safety (EHS) to ensure compliance with the Higher Education Opportunity Act (HEOA) and Higher Education Act (HEA) fire and safety regulations.

14) Other Compliance Requirements – Collaborate with Campus & Student Life to ensure compliance with the Drug Free Schools and Safe Campuses regulations. Work with various University offices to ensure compliance with the provisions of the Sexual Assault Victim’s Bill of Rights. Research protocols associated with governmental and University mandates to ensure the University is in compliance.

15) Warnings and Emergency Announcements – Manage the record keeping for the institution’s Timely Warning program. Collaborate with key stakeholders to ensure compliance with the emergency notification requirements of the Clery Act.

16) Record Keeping and Database Management – Collaborate with local and state police agencies to monitor and record criminal activities at off-campus locations of recognized student organizations. Partner with the University Police Records Division to ensure proper classification of crime incident reports. Maintain an accurate list of buildings and properties owned and or controlled by the University. Serve as the Records Custodian for all Clery Act-associated records and required documentation.

17) Seek input from General Counsel as necessary concerning legal issues pertaining to policies, i.e. Search and Seizure, Arrest, and Use of Force. Research and coordinate policies as may be required by the Chicago Police Department to ensure compliance with the Memorandum of Understanding.

Education, Experience, and Certifications
Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Preferred Qualifications

Education

Bachelor’s degree.
Master’s degree.
Experience

Internal affairs certificate.
Clery instructor experience.
Previous experience as a CALEA/IACLEA Accreditation Manager
Valid driver’s license.
Seven or more years of increasingly responsible management experience as a supervisor, or ranking member of a law enforcement agency.
Required Documents

Cover Letter
Resume
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA Status
Exempt
Pay Frequency
Monthly
Pay Grade
Depends on Qualifications
Scheduled Weekly Hours
40
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Date
2019-10-07-07:00
Remove from Posting On or Before
2020-04-07-07:00