Receptionist/Office Coordinator

Schoonmaker, George, Colin and Blomberg, P.C. - Greenwich, CT

Full-time
Save
Schoonmaker, George, Colin & Blomberg, P.C. strives to provide high-quality legal representation to individuals in sophisticated family law matters including divorce, child custody, visitation, spousal and child support, property division, post-judgment modification and contempt hearings, as well as negotiation and drafting of premarital and postnuptial agreements. We have built our reputation on personalized service, attention to detail, and most importantly, sensitivity to our client's goals and needs, both financial and personal. Schoonmaker, George, Colin & Blomberg is a leader in the field of family law. Our attorneys are leaders in their communities, practice areas and the legal profession. We are committed to providing our clients with excellent legal representation, delivered with compassion and confidence. The front desk receptionist/office assistant is expected to provide excellent client experience while maintaining reception and providing office support services in order to ensure firm efficiency and effectiveness.

General office duties:
Manage the firm’s front office including client and third party introductions
Answer all incoming calls to receive, direct and relay telephone messages
Receive & process mail & deliveries
Coordinate the repair and maintenance of office equipment (internet, phone, printers/fax & mail machine) through our providers
Order office lunch on Fridays along with ad-hoc office orders & deliveries
Updates to firm website

Administrative Assistant Duties:
Submit and maintain time-entry records through our time entry application & Microsoft excel spreadsheet
Maintain incoming deposit details and referral lists
Monitor incoming & outgoing fax deliveries
Complete intakes for prospective clients & collect consult fees for consultations
Run draft for final monthly bills as requested
Perform other related duties as required to support legal team
Maintain an adequate inventory of office supplies and storage room inventory/cleaning
Maintain calendar of depositions and office meetings while ensuring the meeting rooms are neat & tidy

Requirements:
Associates or Bachelor’s degree preferred
Experience in a professional office environment
Discreet and prepared to maintain professional confidentiality
Outstanding MS Office skills (Microsoft Outlook, Word, Excel) and data entry
Polite, friendly and welcoming to clients and guests
Flexible-Adaptable to new roles and duties
Strong organizational skills
Strong communication skills
Ability to multi-task while working quickly, efficiently, and accurately in a high-paced environment